Word 2016 In Depth (includes Content Update Program)

Word 2016 In Depth (includes Content Update Program)

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Word 2016 IN DEPTH Beyond the Basics... Beneath the Surface...In Depth Do more in less time! Are you ready to harness the full power of Word 2016 to create professional documents? Then, you're ready for Word 2016 In Depth. In this comprehensive guide to Word, you'll learn the skills and techniques for efficiently building the documents you need for both your professional and your personal life. Faithe Wempen delivers step-by-step instructions, troubleshooting advice, and insider tips to help you improve your written image in business, academic, organizational, and personal settings. * Accelerate formatting by creating and applying themes and styles * Incorporate graphical content such as clip art, photos, SmartArt, and charts * Save your work in a variety of formats, including backward-compatible Word files, PDF and XPS page layouts, graphics, HTML, and more * Perform mail and data merges to generate catalogs, form letters, labels, and envelopes * Learn about the fields that drive many of Word's most powerful features, and how to look behind the scenes to customize field behaviors * Use indexing, tables of contents, and master documents to organize book-length works * Cite sources and document references in a variety of formats, including APA and MLA * Collaborate with other people, even simultaneously, managing each person's comments and changes * Create complex math formulas without leaving Word * Write and edit macros that automate repeated tasks * Work with your Word documents anywhere via OneDrive (R) and Office Online * Create user-interactive forms that include a variety of field types All In Depth books offer * Comprehensive coverage with detailed solutions * Troubleshooting help for tough problems you can't fix on your own * Outstanding authors recognized worldwide for their expertise and teaching style Learning, reference, problem-solving...the only Word 2016 book you need! This book is part of Que's Content Update Program. As Microsoft updates features of Word, sections of this book will be updated or new sections will be added to match the updates to the software. See inside for details.show more

Product details

  • Paperback | 1008 pages
  • 179 x 228 x 1mm | 1,560g
  • Pearson Education (US)
  • Que Corporation,U.S.
  • United States
  • English
  • 0789755661
  • 9780789755667
  • 251,268

About Faithe Wempen

Faithe Wempen, M.A., is a Microsoft Office Master Instructor and the author of more than 140 books on computer hardware and software. An adjunct instructor of computer information technology at Purdue University, she specializes in Office applications and PC hardware architecture. Her online courses in Office applications for corporate clients (including Hewlett-Packard, CNET, and Sony) have educated more than a quarter of a million students. Faithe is an A+ certified PC technician and the author of several textbooks on PC repair and maintenance. In her spare time (!), she owns and operates a small bed-and-breakfast in central Indiana.show more

Table of contents

I>1 Creating and Saving Documents 5Understanding the Word Interface 5Tabs and the Ribbon 5Backstage View 7The Mini Toolbar 9Galleries, Dialog Boxes, and Panes 9Working with Views 12Switching Document Views 12Showing or Hiding Onscreen Elements 14Changing the Zoom 14Displaying Multiple Documents and Windows 15Using the Help System 16Starting a New Document 18Creating a Blank Document 19Creating a Document Based on a Microsoft Template 20Creating a Document Based on a Personal Template 21Saving a Document 23Choosing a Save Location 24Managing the Quick Access List (or Favorites List) 27Selecting an Appropriate File Format 28Saving in Web Format 32Opening a Document 34Opening a Recently Used Document 34Opening a Document with the Open Dialog Box 35Changing the File List View in the Open Dialog Box 36Opening Other File Types 36Opening Files in Special Modes 37Making a Document Read-Only 38Working with File Properties 39Defining Custom Properties 42Automatically Updating Custom Properties 43Setting File-Handling Preferences 43Returning to the Word 2010 Style of Saving and Opening 44Setting the Default Save Location and File Type 44Setting an AutoRecover Interval 462 Typing and Editing Text 47Text Entry and Editing Basics 47Switching Between Insert and Overtype Modes 48Undoing, Redoing, and Repeating 49Inserting Symbols and Special Characters 50Moving Around in a Document 55Scrolling 56Moving the Insertion Point with Click and Type 56Navigating with Keyboard Shortcuts 57Selecting Text and Other Objects 58Moving and Copying Text and Objects 61Moving or Copying Text with Drag-and-Drop 61Using Cut, Copy, and Paste 61Keeping or Discarding Formatting When Pasting 62Pasting with Paste Special 65Using the Office Clipboard 66Locating Specific Content 67Finding and Replacing 67Using Go To 77Displaying a Document Map 77Displaying Page Thumbnails 78Evaluating Readability 79Viewing Word Count 81Controlling Hyphenation 81Enabling or Disabling Automatic Hyphenation 82Turning Off Automatic Hyphenation for Specific Text 83Hyphenating a Document Manually 84Inserting Dummy Text 85Working with Building Blocks 85Creating a Building Block 86Inserting a Building Block 87Deleting Building Blocks 89Changing a Building Block's Properties 893 Correcting and Printing Documents 91Correcting Spelling and Grammatical Errors 91Checking the Spelling of an Individual Word 92Fixing Individual Grammatical Errors 93Performing an Interactive Spelling and Grammar Check 95Finding Proofing Errors 96Customizing Spelling and Grammar Options 97Customizing Grammar Rules 99Managing the Spelling Dictionaries 100Checking Spelling and Grammar in Multiple Languages 105Automating Corrections with AutoCorrect 106Rejecting an Automatic Correction 107Setting AutoCorrect Options 107Changing or Removing an AutoCorrect Entry 109Adding a Plain Text AutoCorrect Entry 110Adding a Formatted or Graphical AutoCorrect Entry 110Configuring Math AutoCorrect 111Working with Actions 112Performing an Action 112Configuring Action Settings 113Using Research Tools 114Checking a Word's Definition with a Dictionary 114Finding Words with a Thesaurus 115Translating Text into Other Languages 117Looking Up Information at a Research Site 121Customizing and Extending the Research Tools 122Printing a Document 124Printing Quickly with Default Settings 125Printing the Current Document 125Using Print Preview 129Setting Print Options for Word Documents 130Setting Options for a Certain Printer 132Storing Different Properties for a Single Printer 133Printing Iron-On Transfers 134Managing a Print Queue 134Faxing Documents 136Faxing a Document with a Fax Modem 136Faxing with Windows 136II Formatting a Document4 Applying Character Formatting 139Understanding How Fonts Are Applied 139Changing the Text Font and Size 141Setting the Default Font 145More About Font Types 147Adding More Fonts to Your System 148Embedding and Substituting Fonts 148Changing Font Color and Style 150Changing Font Color 150Bold and Italic: Applying FontStyles 153Underlining Text 155Applying Font Effects and Text Effects 156Changing Text Case 159Highlighting Text 160Adjusting Character Spacing and Typography 161Creating a Drop Cap 163Clearing Formatting 165Copying Formatting with Format Painter 165Revealing and Comparing Formatting 166Using AutoFormat 168Setting AutoFormat As You Type Options 169Formatting a Document with AutoFormat 1705 Formatting Paragraphs and Lists 175How Word Handles Paragraphs 175Setting Line Spacing 177Choosing a Line Spacing Multiplier 177Setting a Precise Line Spacing Value 178Setting Spacing Before or After a Paragraph 179Indenting Paragraphs 181Setting Precise Indent Values 181Quick Indenting with Buttons and Shortcuts 183Visually Indenting with the Ruler 183Working with Tab Stops 185Types of Tab Stops 186Placing and Removing Tab Stops on the Ruler 187Defining Tab Stops with the Tabs Dialog Box 188Changing the Default Tab Stop Interval 190Converting a Tabbed List to a Table 190Copying Tab Stop Settings Between Paragraphs 191Setting Paragraph Alignment 192Creating Numbered and Bulleted Lists 193Typing a Quick Numbered or Bulleted List 193Creating Lists with AutoFormat As You Type 194Restarting or Continuing List Numbering 195Starting a List at a Certain Number 196Changing the Number Format 196Changing the Bullet Character 199Changing the List Level 204Adjusting Bullet or Number Spacing and Indents 205Applying Paragraph Borders 205Applying and Removing Borders 206Formatting Borders 208Applying Paragraph Shading 210Preventing Paragraphs from Breaking 2126 Creating and Applying Styles and Themes 215Understanding Styles 215Methods of Applying Styles 217Methods of Creating and Modifying Styles 217Working with the Style Gallery 218Changing the Style Set 219Using the Styles Pane 220Using the Apply Styles Pane 222Customizing the Styles Pane 223Clearing Styles and Formatting 224Viewing the Style Area 226Creating and Deleting Styles 228Style Naming and Alternate Names 228Creating a New Style by Example 229Creating a New Style by Definition 231Applying a Keyboard Shortcut to a Style 235Deleting a Style 236Modifying Styles 237Updating a Style Automatically 237Updating a Style to Match a Selection 237Modifying a Style Definition 238Redefining the Normal (Default) Style 238Renaming Styles 239Working with Cascading Styles 239Modifying the Styles in the Current Template 240Modifying Styles in the Manage Styles Dialog Box 240Sorting the Styles List 242Filtering the Styles List 244Copying Styles Between Documents 244Working with Themes 245Applying a Theme 246Resetting to the Template Theme 247Creating New Themes 247Applying a Color Scheme 247Creating a New Color Scheme 248Editing an Existing Color Scheme 250Applying a Font Scheme 250Creating a New Font Scheme 251Applying an Effect Scheme 251Changing the Default Theme Settings 2527 Formatting Documents and Sections 253Working with Section Breaks 253Inserting a Section Break 255Deleting a Section Break 255Changing a Section Break's Type 255Changing Page Margins 256Selecting a Margin Preset 256Entering Precise Margin Values 257Setting Up Gutters and Book Folds 258Setting Page Orientation 260Setting Paper Size 260Setting Vertical Alignment 261Using Line Numbering 262Inserting Page Breaks 263Inserting Cover Pages 264Saving Content as a New Cover Page 265Creating Headers and Footers 266Understanding the Header and Footer Areas 267Inserting a Header or Footer Building Block 268Understanding Header/Footer Field Codes 269Deleting a Field Code 269Adding and Formatting a Page-Numbering Code 269Setting the Format for a Page-Numbering Code 270Inserting a Date or Time Code 271Inserting a Document Property 274Adjusting Header and Footer Positioning 274Inserting a Picture in a Header or Footer 275Working with Multiple Headers/Footers 276Repeating Elements on Every Page 277Applying a Page Watermark 278Inserting a Built-In Watermark 279Inserting a Custom Text Watermark 279Creating a Picture Watermark 280Working with Multiple Columns 281Applying a Column Preset 283Creating Manual Column Breaks 283Applying Custom Column Settings 284Using Different Column Settings for Selected Text 284Applying a Page Background 285Using Page Borders 2878 Working with Templates and Nonstandard Layouts 289About Templates 289Types of Template Files 290Determining What Template a Document Is Using 290Starting a New Document Based on a Template 291Using a Microsoft Template 291Using a Personal or Custom Template 295Saving an Existing Document as a Template 296Modifying Templates 296Understanding Template Storage Locations 297Opening a Template for Editing 297Storing and Accessing Workgroup Templates 298Modifying a Template by Modifying the Current Document 300Protecting Templates 301Creating Your Own Templates 301Changing a Document's Template 302Applying Global Templates 304Enabling Global Templates at Startup 304Preventing a Template from Loading at Startup 304Automatically Changing the Template of All Documents Opened 305Troubleshooting Problems with Normal.dotm 307Creating Text Box Layouts 308Inserting a Text Box 309Moving and Resizing a Text Box 310Applying and Removing Text BoxBorders and Fills 311Changing the Text Box Shape 313Setting Text Box Margins and Vertical Alignment 314Wrapping Text Around a Text Box 315Linking Text Boxes 317Breaking the Link 318Changing the Text Direction 318Tips for Creating Text Box Layouts 319Working with Frames 320Creating Banners 322Addressing Envelopes 323Adding an Envelope to a Letter 323Setting the Envelope Size 324Changing the Address Position 325Changing the Envelope Font 325Printing an Envelope 326Controlling How Envelopes Feed into Your Printer 326Storing and Retrieving Addresses 327Adding Graphics to an Envelope 328Using E-Postage with Word 328Creating Labels 328Printing a Full Page of the Same Label 329Printing a Single Label 330Creating a Custom Label Specification 331Fine-Tuning the Label Appearance 332Creating Folded Note Cards 332Using Card Templates 333Specifying the Paper Size and Type 334Creating Upside-Down Text 334III Tables and Graphics9 Creating and Formatting Tables 337Creating a Table 338Inserting a Table from the Table Menu 338Inserting a Table via the Insert Table Dialog Box 339Drawing a Table 340Entering Data in a Table 341Editing a Table 342Selecting Cells 342Selecting Rows, Columns, or Tables 344Inserting Rows, Columns, or Cells 345Deleting Rows, Columns, or Cells 347Deleting an Entire Table 347Moving and Copying Rows and Columns 348Merging and Splitting Cells 349Splitting a Table 351Creating a Nested Table 351Sizing a Table 352Changing the AutoFit Setting 352Resizing by Dragging 353Specifying an Exact Size 354Distributing Column Widths Evenly 356Resizing the Entire Table 357Formatting a Table 357Applying Table Styles 357Setting the Default Table Style 358Creating or Modifying Table Styles 358Changing the Cell Background Color 360Working with Cell Borders 362Setting Cell Margins 365Setting Overall Internal Margins for the Table 366Setting Internal Margins for an Individual Cell 366Setting Text Alignment Within a Cell 367Changing Text Direction 368Repeating Headings on Each Page 368Preventing a Row from Breaking Across Pages 368Orienting the Table on the Page 368Setting Table Alignment 369Setting Table Text Wrap 369Creating a Table Caption 371Sorting Tabular Data 373Performing Math Calculations in a Table 374Setting the Order of Operations 379Referencing Values Outside the Table 379Getting Data Into or Out of Tabular Format 380Converting Text to a Table 380Converting a Table to Regular Text 382Pasting Tables from Other Office Applications 38210 Working with Pictures and Videos 385Understanding Digital Photography 385Understanding Color Models 387Understanding Color Depth 387Understanding File Formats 388Understanding Image Resolution 389Inserting Pictures 390Inserting a Picture from a File 391Inserting a Picture from Your OneDrive 392Inserting a Picture from a Bing Search 393Capturing and Inserting Screenshots 394Setting Text Wrap 395Setting Picture Position 399Manually Positioning a Picture 399Working with Anchors 399Changing a Picture's Anchor Point 400Locking an Anchor 400Choosing a Position Preset 400Specifying a Custom Position 401Resizing Pictures 403Cropping Pictures 404Compressing Pictures 406Setting the Brightness, Contrast, and Color Mode 407Adjusting Brightness and Contrast 407Sharpening or Softening a Picture 408Changing the Color Mode 408Setting a Transparent Color 410Removing a Picture Background 410Applying Artistic Effects 411Applying Picture Styles and Effects 412Applying a Picture Style 412Applying a Picture Preset 413Applying a Shadow Effect 414Applying Reflection 415Applying Glow 415Applying Soft Edges 416Applying a Beveled Edge and Other 3-D Formatting 416Rotating a Picture 417Applying a Picture Border 419Applying Picture Layouts (SmartArt) 420Using Figure Captions 422Adding Alt Text Descriptions 424Inserting Videos and Interactive Content 424Inserting a Video from an Online Source 425Inserting Video Clips from Your Own Files 42611 Working with Drawings and WordArt 427Understanding Vector Graphics 427Drawing Lines and Shapes 429Drawing a Shape 429Drawing a Straight or Curved Line 430Drawing a Freeform Polygon 431Working with the Drawing Canvas 432Adding Text to a Shape 434Modifying Drawn Objects 435Modifying a Straight Line 435Adding and Removing Arrow Heads 435Modifying an Elbow or Curved Connector 436Modifying Curves and Scribbles 436Modifying Shapes 438Rotating and Flipping Objects 438Sizing and Positioning Objects 439Sizing Objects 439Setting Position and Text Wrapping 440Anchoring Lines to Shapes 440Layering Objects and Text 442Grouping Shapes 444Aligning and Distributing Objects 444Formatting Drawn Objects 446Applying Shape Styles 446Formatting Borders 447Applying Solid Fills 448Applying a Picture Fill 451Cropping a Picture to a Shape 453Applying a Gradient Fill 454Applying a Texture Fill 457Applying a Pattern Fill 458Applying Shadows 460Applying 3-D Effects 460Creating and Modifying WordArt 461Editing and Formatting WordArt Text 462Changing WordArt Text Wrap 463Transforming the WordArt Shape 464Changing the Fill and Outline 464Creating Vertical WordArt 464Setting WordArt Alignment 466Working with Clip Art 466Applying Clip Art Background Fill 467Editing Clip Art in Word 46812 Working with Charts 471Understanding the Parts of a Chart 471Creating a New Chart 473Creating a Chart in a Word Document 474Creating a Legacy Chart 475Working with Chart Templates 476Creating a Chart Template 476Starting a New Chart Based on a User Template 476Managing Stored Chart Templates 477Modifying Chart Data 478Editing the Data 478Changing the Charted Data Range 479Switching Between Rows and Columns 480Controlling How the Chart and DocumentInteract 481Setting Text Wrapping 481Positioning a Chart 481Changing the Chart Type 482Creating a Combination Chart 486Working with Chart Elements 488Applying a Quick Layout 488Adding a Chart Title 489Working with Legends 490Using Data Labels 492Applying Axis Titles 494Modifying Axis Properties 496Using Gridlines 500Adding Trendlines 501Adding Error Bars 504Adding Up/Down Bars 506Adding and Formatting a Data Table 507Applying Chart Styles and Colors 508Formatting Individual Chart Elements 509Selecting Chart Elements 509Clearing Manually Applied Formatting 510Applying a Shape Style 510Applying Shape Outlines and Fills 511Applying Shape Effects 511Applying Shadow Effects 512Applying Reflection Effects 513Applying Glow Effects 513Applying Soft Edge Effects 514Applying Bevel Effects 514Changing the Shape of a Series 515Adjusting Data Spacing 516Formatting Chart Text 517Changing the Font, Size, and Text Attributes 517Applying a WordArt Style 51813 Working with SmartArt and Math Formulas 521Types of SmartArt 521Inserting a SmartArt Diagram 524Changing the Diagram's Layout 525Choosing a Different Layout 526Changing the Flow Direction 526Adding Shapes 526Removing Shapes 527Promoting or Demoting a Shape 527Adding Bulleted Lists 528Positioning Organization Chart Branches 528Working with Diagram Text 529Adding and Editing Text 529Formatting Diagram Text 529Changing the Font by Applying a Font Set 530Changing the Font, Size, and Text Attributes Manually 530Applying WordArt Styles to Text 531Using the Text Pane 532Setting Text Positioning Within a Shape 533Formatting a Diagram 534Applying SmartArt Styles 534Changing the Theme Effects for the Entire Document 535Changing Diagram Colors 536Formatting an Individual Shape 537Applying a Shape Style 537Applying Shape Outlines, Fills, and Effects 537Changing the Shape Geometry 537Sizing, Positioning, and Rotating a Shape 539Controlling Diagram Size and Positioning 539Resizing a Diagram 539Positioning a Diagram 540Creating Math Formulas with the Equation Editor 541Inserting a Preset Equation 542Creating a New Blank Equation Object 542Creating a Basic Equation 542Inserting and Filling Structures 543Setting Equation Layout and Display Options 544Formatting an Equation 546Switching Between Inline and Display Mode 547Saving an Equation to the Equation Gallery 547IV Collecting and Managing Data14 Performing Mail and Data Merges 549Understanding Mail Merges 549Performing a Letter Merge with the Mail Merge Wizard 551Selecting a Main Document Type 555Setting Envelope Options 555Setting Label Options 556Selecting a Data Source 558Choosing an Outlook Contact List as a Data Source 559Choosing an Existing Data Source 560Choosing an Excel Data Source 560Choosing a Word Data Source 562Choosing a Delimited Text Data Source 562Setting Up an Oracle or SQL Database as a Data Source 562Using an ODBC Data Source 563Creating a New Data Source in Word 565Customizing Fields 566Editing the Data Source 567Preparing the Main Document 567Inserting Merge Fields 568Inserting Single Fields 568Inserting Address Blocks 569Inserting Greeting Lines 572Setting Up Fields on Labels 573Setting Up Fields in Directories 574Filtering and Sorting the Data 575Excluding Individual Records 576Applying a Filter 576Sorting the Records 578Finding a Recipient 579Finding Duplicate Entries 580Validating Addresses 580Previewing and Printing the Merge 580Checking for Errors 581Merging to a New Document 581Merging to a Printer 582Merging to Email 583Creating Custom Merges with Word Fields 584Collecting Information with a Fill-In Field 585Collecting and Storing Information with an Ask Field 586Setting Up Conditions with an If...Then...Else Field 588Using a Field to Set Bookmark Text 589Assigning Numbers to Merge Records 589Advancing to the Next Record (or Not) 59015 Copying, Linking, and Embedding Data 591Working with Hyperlinks 592Automatically Creating Hyperlinks by Typing 592Turning Off Automatic Hyperlink Creation 592Following a Hyperlink 593Creating a Text Hyperlink 593Adding a Hyperlink to an Image 595Creating an Email Hyperlink 595Creating and Hyperlinking to a New Document 596Editing a Hyperlink 597Removing a Hyperlink 598Changing Hyperlink Underlining and Color 598Working with Bookmarks 599Creating a Bookmark 599Jumping to a Bookmark 601Inserting a Hyperlink to a Bookmark 601Inserting a Cross-Reference to a Bookmark 604Embedding Data 605Embedding an Entire Existing File 605Embedding a Data Selection 608Embedding a New Object 609Linking to Data in Other Files 610Linking to an Entire File 610Linking to a Portion of a File 611Managing Link Update Settings 612Manually Updating a Link 613Changing the Linked File's Location or Range 614Breaking a Link 614Inserting Content with IncludeText and IncludePicture 615Inserting Text with {IncludeText} 615Creating an {IncludeText} Field with Insert Text from File 615Creating an {IncludeText} Field by Inserting a Field Code 616Updating an {IncludeText} Field 617Inserting a Picture with {IncludePicture} 618Creating an {IncludePicture} Field with Insert Picture 618Creating an {IncludePicture} Field by Inserting a Field Code 61816 Working with Fields and Forms 621How Word Uses Fields 621Inserting Fields 623Specifying Field Properties and Options 624Manually Typing Field Codes 626Toggling Between Data and Field Code Views 627Editing Field Code Strings 628Nesting Fields 628Selecting the Right Field 629Date and Time Fields 629Document Information Fields 630User Information Fields 632Numbering Fields 632Equations and Formulas Fields 633Index and Tables Fields 634Links and References Fields 634Document Automation Fields 636Mail Merge Fields 637Updating and Editing Fields 638Updating a Field 638Locking Fields Against Updates 639Updating Fields for Printing 640Finding and Moving Between Fields 640Converting Fields to Plain Text 640Formatting Fields 641Preventing the Formatting from Changing 641Specifying Font Formatting for a Field 641Specifying a Numbering Type 641Constructing a Custom Numeric Format 642Constructing a Custom Date or Time Format 644Understanding Forms 645Designing a Form 645Saving a Form as a Template 647Differentiating Between ContentControls and Legacy Fields 647Displaying the Developer Tab 648Creating a Form with Content Controls 649Inserting a Content Control 649Configuring a Control 650Settings Common to All Control Types 650Style Options 651Multiparagraph Text Options 652List Options 652Date Options 653Check Box Options 654Building Block Options 654Editing Placeholder Text 655Creating a Form with Legacy Form Fields 655Inserting a Legacy Field 656Configuring Legacy Text Field Options 657Inserting the Current Date or Time 658Setting Up a Calculation in a Legacy Field 658Configuring Legacy Check Box Options 659Configuring Legacy List Options 661Setting a Macro to Run on Entry or Exit for a Legacy Field 662Enabling or Disabling a Legacy Field 662Assigning a Bookmark to a Legacy Field 663Adding Help Text for a Legacy Field 663Protecting a Form 664Filling Out a Form 666Filling Out a Form with Content Controls 666Filling Out a Legacy Form 667Saving and Printing a Form 667Saving Only the Form Data 667Printing Only the Form Data 667Tips for Creating Printed Forms 668V Working with Long Documents17 Outlining and Combining Documents 669Outline Basics 669Typing an Outline in Outline View 671Demoting and Promoting Outline Items 671Creating an Outline from an Existing Document 673Viewing and Organizing the Outline 674Rearranging Outline Topics 675Setting a Style's Outline Level 675Setting an Individual Paragraph's Outline Level 677Numbering Outline Items 678Applying a Multilevel List 680Creating Your Own Multilevel Lists and List Styles 681Creating a Multilevel List 681Including Numbers from Higher Outline Levels 684Adding a Custom Multilevel List to the Gallery 685Creating a List Style 685Deleting a Multilevel List or List Style 687Printing or Copying an Outline 688Understanding Master Documents 688Master Documents and Styles 690Master Documents and Headers/Footers 690Master Documents and TOCs and Indexes 691Master Documents and Numbered Notes or Captions 691Creating a Master Document 691Inserting Existing Documents into a Master Document 692Separating an Existing Document into Subdocuments 693Viewing and Collapsing Subdocuments 694Editing Subdocuments 695Modifying the Master Document's Structure 696Moving a Subdocument 696Removing a Subdocument 697Unlinking a Subdocument 697Renaming a Subdocument 698Merging Subdocuments 698Nesting Subdocuments 699Splitting a Subdocument 700Locking and Unlocking a Subdocument 700Paginating and Printing a Master Document 70218 Citing Sources and References 703Understanding Sources and Citations 703Selecting a Citation Style 704Entering Sources 706Editing a Source 708Deleting a Source 709Transferring Sources to and from the Master List 710Inserting Inline References to Sources 710Creating a New Source When Entering a Citation 711Inserting Temporary Placeholders for Later Entry of Sources 712Editing a Citation 713Converting a Citation to Plain Text 714Generating a Bibliography 714Inserting a Bibliography from the Bibliography Gallery 715Working with a Bibliography Field 716Saving a Bibliography as a New Gallery Entry 717Removing a Bibliography from the Gallery 718Working with Footnotes and Endnotes 718Inserting a Footnote 720Inserting an Endnote 721Moving a Reference Mark 721Deleting a Note 721Jumping to the Note That Corresponds to a Reference Mark 721Moving Between Notes 721Switching Between Footnotes and Endnotes 722Changing the Positioning of the Notes 723Changing the Note Numbering or Symbols 723Modifying Note Styles 723Changing the Note Separator Line 725Managing Footnote Continuations 726Creating Cross-References 726Cross-Referencing Options 728Cross-Reference Context 729Footnote and Endnote Cross-References 729Caption Cross-References 73019 Creating Tables of Contents and Indexes 731Creating a Table of Contents 731Checking Style Outline Levels 732Creating a TOC from a Preset 733Updating a TOC 734Removing a TOC 735Manually Marking Entries for the TOC 735Creating Custom TOCs 737Working with Multiple TOCs 742Creating a Table of Figures 744Captioning Figures 744Generating the Table of Figures 745Manually Marking Captions 746Creating Citations and Tables of Authorities 747Marking Citations 747Generating the Table of Authorities 749Planning an Index 750Deciding on the IndexingConventions 751Marking Index Entries 751Manually Marking Index Codes 752AutoMarking Index Entries 756Working Directly with {Index} Field Codes 758Generating the Index 759Updating the Index 759Indexing Only Selected Entries 760Indexing Only Selected Letters of the Alphabet 761Formatting the Index 761Setting the Index Layout 761Defining Index Styles 762Controlling the Appearance of Index Headings 764Indexing Across Multiple Documents 764Creating Multiple Indexes in a Single Document 765VI Collaboration and Online Sharing20 Collaborating with Others 767Configuring Revision Tracking Options 768Displaying or Hiding the Reviewing Pane 768Showing or Hiding Certain Revision Types 769Controlling the Use of Balloons 770Changing the Colors and Markings Used for Revisions 773Changing the Username 773Using Revision Tracking 775Turning Revision Tracking On or Off 775Reviewing Revisions 775Moving Among Revisions 775Accepting or Rejecting Revisions 776Preventing Others from Tampering with Revisions 777Working with Comments 778Inserting Comments 778Viewing and Editing Comments 779Hand-Writing Comments 780Including Inked Annotations 780Deleting Comments 781Marking a Comment as Done 781Comparing Documents 781Viewing Two Documents Side by Side 782Comparing and Combining Documents 783Comparing with Legal Blackline 783Combining Two or More Documents 785Working in Read Mode 786Turning On/Off Optional Screen Elements 787Moving Between Screens 787Collaborating on a Shared Document 788Sending an Invitation to Share a Document 788Getting a Sharing Link 790Working with Someone Else's Shared Content 792Working with PDF and XPS Files 792Saving a Document in PDF or XPS Format 793Editing a PDF File in Word 79421 Protecting and Securing Documents 795Restricting Access to a Document 796Password-Protecting a Document in Word 796Saving with a Password 796Removing a Password from a File 797Using Windows Encryption 798Encrypting a Folder 798Decrypting a Folder 799Removing Network Share Permission for a Location 800Restricting What Users Can Do to a Document 800Recommending Read-Only 800Making the Document File Read-Only 801Setting a Read-Only Editing Restriction 801Restricting a Document to Comments Only 803Restricting a Document to Form Fill-In Only 803Forcing Revision Marks to Stay On 804Restricting Style Usage 804Setting Up Per-User Exceptions to Restrictions 805Marking a Document as Final 806Preventing Macro-Based Attacks 806Choosing Nonmacro File Formats 806Specifying Trusted Locations 806Working with Trusted Publishers 808Adjusting Macro Settings 809Configuring Protected View and File Blocking 809Protecting Your Privacy 812Finding and Removing Personal Information 812Setting Privacy Options 813Adding a Digital Signature 81422 Developing Online-Delivered Content 817Web Page Development: Word's Strengths and Weaknesses 817Web Technologies Supported in Word 818Web Page File Formats 819Word Features Lost When Saving in Web Format 820Why You Might Not Want to Use Word 820Creating and Saving a Web Page in Word 820Previewing a Web Page 821Saving a Web Page 821Options for Web Page Saving 823Saving for Compatibility with Specific Browsers 823Understanding the PNG and VML Options 824Selecting Web Page File Options 825Changing Page Size 826Changing Language Encoding 826Changing the Default Fonts 826Working with Web Page Properties 827Creating Hyperlinks 828Creating a Text Hyperlink 828Adding a Hyperlink to an Image 830Creating an Email Hyperlink 830Building Multicolumn Layouts with Tables 831Creating Your Own Web Page Templates 833Attaching a Cascading Style Sheet 833Blogging with Word 834Understanding the Word Blogging Interface 834Registering Your Blog Server in Word 835Creating a New Blog Post 836Adding Pictures and Other Graphics to a Blog 836Categorizing Blog Entries 837Managing the Blog List 838Modifying a Blog Post 838Sending Email from Word 83823 Using OneDrive and the Word Online App 841Understanding OneDrive 841Logging In to the OneDrive Web Interface 842Working with OneDrive Content in File Explorer 843Saving and Opening Files from Your OneDrive Within Word 845Managing Files on Your OneDrive 846Uploading a File to Your OneDrive 846Downloading a File from Your OneDrive 847Renaming a File or Folder 848Moving or Copying a File or Folder 849Deleting a File or Folder 850Sharing OneDrive Files 851Using the Word Online App 853Editing an Existing File Using the Word Online App 853Starting a New Document Using the Word Online App 854VII Customizing and Extending Word24 Macros and Add-Ins 855Understanding Macro Basics 855Choosing the Macro Creation Method 857Planning Your Macro 857Recording a Macro 858Naming Your Macro 858Deciding Where to Store Your Macro 859Assigning a Macro to a Keyboard Shortcut or Toolbar Button 860Recording the Steps for Your Macro 863Running a Macro 865Dealing with Macro Error Messages 867Making Additional Macros Available 869Opening Additional Templates to Run Macros 869Copying Macros Between Documents 869Renaming and Deleting Macros 871Assigning a Keyboard Shortcut to an Existing Macro 871Creating a Quick Access Toolbar Button for an Existing Macro 873Editing Macro Code in VBA 874Opening a Macro for Editing 874Examples of Macro Command Syntax 875Working with Macro Security 879Understanding Trusted Publishers and Locations 880Determining What Locations Are Trusted 880Setting Security Levels for Macro Running 881Working with Add-Ins 882Enabling/Disabling COM Add-Ins 883Enabling/Disabling Actions 883Enabling/Disabling Other Add-Ins 88325 Customizing the Word Interface 885Customizing the Quick Access Toolbar 885Repositioning the Quick Access Toolbar 885Adding Common Commands 886Adding Commands from the Ribbon 886Adding Other Buttons 886Removing Buttons 888Switching Between Touch Mode and Mouse Mode 888Customizing the Ribbon 888Collapsing the Ribbon 888Displaying or Hiding Tabs 889Creating or Deleting a Tab or a Custom Group 890Creating a Custom Tab 890Creating a Custom Group 891Deleting a Custom Tab or Group 892Adding or Removing Commands 892Adding a Command 892Removing a Command 893Renaming or Reordering Tabs 894Resetting Customizations 894Exporting and Importing Customization Settings 894Exporting Customizations 895Importing Customizations 895Defining Shortcut Keys 895Changing Viewing Options 896Changing the Status Bar Content 897Changing Page Display and Formatting Marks 897Setting General Options 899Other Customization Options 901VIII AppendixesA Recovering Files and Repairing Word 903Recovering Document Files 903Using the Document Recovery Task Pane 903Recovering Data from an Unreadable File 906Creating Automatic Backup Copies 907Dealing with Word Crashes 907Sending Error Reports 907Fixing Crashes Related to a Certain Document 908Disabling Add-Ins and Extensions 908B Converting from Other Word Processing Systems 911Converting from Previous Word Versions 911Converting from Word 97-2003 Versions 911Converting from Word 2007, 2010, or 2013 912Converting Files from Other Supported Formats 915Converting from an Unsupported File Format 915Confirming File Conversions 916Sharing Word Documents with Other Programs 916Setting a Default Save Format 917Displaying Word Files on Computers Without Any Version of Word 918C Accessibility Issues and Word 919Types of Adaptive Technology 919File Format and Accessibility 920Creating Accessible Word Documents 920Headings and Styles 920Graphics 921Hyperlinks 921Tables 922Text Boxes and Frames 923Index 925show more

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