Word 2013 In Depth

Word 2013 In Depth

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Do more in less time! Are you ready to harness the full power of Word 2013 to create professional documents? Then, you're ready for Word 2013 In Depth. In this comprehensive guide to Word, you'll learn the skills and techniques for efficiently building the documents you need for both your professional and your personal life. Faithe Wempen delivers step-by-step instructions, troubleshooting advice, and insider tips to help you improve your written image in business, academic, organizational, and personal settings. * Accelerate formatting by creating and applying themes and styles * Incorporate graphical content such as clip art, photos, SmartArt, and charts * Save your work in a variety of formats, including backward-compatible Word files, PDF and XPS page layouts, graphics, HTML, and more * Perform mail and data merges to generate catalogs, form letters, labels, and envelopes * Learn about the fields that drive many of Word's most powerful features, and how to look behind the scenes to customize field behaviors * Use indexing, tables of contents, and master documents to organize book-length works * Cite sources and document references in a variety of formats, including APA and MLA * Collaborate with other people, managing each person's comments and changes * Create complex math formulas without leaving Word * Write and edit macros that automate repeated tasks * Work with your Word documents anywhere via SkyDrive and the Office Web Apps * Create user-interactive forms that include a variety of field types All In Depth books offer * Comprehensive coverage with detailed solutions * Troubleshooting help for tough problems you can't fix on your own * Outstanding authors recognized worldwide for their expertise and teaching style Learning, reference, problem-solving...the only Word 2013 book you need!
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Product details

  • Paperback | 1008 pages
  • 178 x 230 x 56mm | 1,519.98g
  • Que Corporation,U.S.
  • United States
  • English
  • 0789750899
  • 9780789750891
  • 826,980

Table of contents

Introductionâ 1 How This Book Is Organizedâ 1 Part I: Working with Textâ 1 Part II: Formatting a Documentâ 1 Part III: Tables and Graphicsâ 2 Part IV: Collecting and Managing Dataâ 2 Part V: Working with Long Documentsâ 2 Part VI: Collaboration and Online Sharingâ 2 Part VII: Customizing and Extending Wordâ 2 Part VIII: Appendixesâ 2 Conventions Used in This Bookâ 3 I Working with Text 1 Creating and Saving Documentsâ 5 Understanding the Word 2013 Interfaceâ 5 Tabs and the Ribbonâ 5 Backstage Viewâ 7 The Mini Toolbarâ 9 Galleries, Dialog Boxes, and Panesâ 9 Working with Viewsâ 12 Switching Document Viewsâ 12 Showing or Hiding Onscreen Elementsâ 14 Changing the Zoomâ 14 Displaying Multiple Documents and Windowsâ 15 Using the Help Systemâ 16 Starting a New Documentâ 18 Creating a Blank Documentâ 18 Creating a Document Based on a Microsoft Templateâ 20 Saving a Documentâ 24 Choosing a Save Locationâ 24 Changing the Favorite Locationsâ 28 Selecting an Appropriate File Formatâ 29 Converting a Document to Word 2013 Formatâ 34 Opening a Documentâ 35 Opening a Recently Used Documentâ 35 Opening a Document with the Open Dialog Boxâ 36 Changing the File List View in the Open Dialog Boxâ 37 Opening Other File Typesâ 39 Opening Files in Special Modesâ 40 Making a Document Read-Onlyâ 41 Working with File Propertiesâ 41 Defining Custom Propertiesâ 44 Automatically Updating Custom Propertiesâ 45 Setting File-Handling Preferencesâ 45 Returning to the Word 2010 Style of Saving and Openingâ 45 Setting the Default Save Location and File Typeâ 46 Setting an AutoRecover Intervalâ 48 2 Typing and Editing Textâ 49 Text Entry and Editing Basicsâ 49 Switching Between Insert and Overtype Modesâ 51 Undoing, Redoing, and Repeatingâ 51 Inserting Symbols and Special Charactersâ 52 Moving Around in a Documentâ 57 Scrollingâ 57 Moving the Insertion Point with Click and Typeâ 58 Navigating with Keyboard Shortcutsâ 59 Selecting Text and Other Objectsâ 60 Moving and Copying Text and Objectsâ 62 Moving or Copying Text with Drag-and-Dropâ 62 Using Cut, Copy, and Pasteâ 63 Keeping or Discarding Formatting When Pastingâ 64 Pasting with Paste Specialâ 67 Using the Office Clipboardâ 68 Locating Specific Contentâ 69 Finding and Replacingâ 69 Using Go Toâ 78 Displaying a Document Mapâ 79 Displaying Page Thumbnailsâ 80 Evaluating Readabilityâ 80 Viewing Word Countâ 82 Controlling Hyphenationâ 82 Enabling or Disabling Automatic Hyphenationâ 83 Turning Off Automatic Hyphenation for Specific Textâ 84 Hyphenating a Document Manuallyâ 85 Inserting Dummy Textâ 86 Working with Building Blocksâ 86 Creating a Building Blockâ 87 Inserting a Building Blockâ 88 Deleting Building Blocksâ 90 Changing a Building Block's Propertiesâ 90 3 Correcting and Printing Documentsâ 91 Correcting Spelling and Grammatical Errorsâ 91 Checking the Spelling of an Individual Wordâ 91 Fixing Individual Grammatical Errorsâ 93 Performing an Interactive Spelling and Grammar Checkâ 94 Finding Proofing Errorsâ 96 Customizing Spelling and Grammar Optionsâ 97 Customizing Grammar and Style Rulesâ 99 Managing the Spelling Dictionariesâ 100 Checking Spelling and Grammar in Multiple Languagesâ 106 Automating Corrections with AutoCorrectâ 107 Rejecting an Automatic Correctionâ 107 Setting AutoCorrect Optionsâ 108 Changing or Removing an AutoCorrect Entryâ 110 Adding a Plain Text AutoCorrect Entryâ 110 Adding a Formatted or Graphical AutoCorrect Entryâ 110 Configuring Math AutoCorrectâ 111 Working with Actionsâ 112 Performing an Actionâ 113 Configuring Action Settingsâ 113 Using Research Toolsâ 114 Checking a Word's Definition with a Dictionaryâ 114 Finding Words with a Thesaurusâ 116 Translating Text into Other Languagesâ 118 Looking Up Information at a Research Siteâ 122 Customizing and Extending the Research Toolsâ 123 Printing a Documentâ 125 Printing Quickly with Default Settingsâ 125 Printing the Current Documentâ 125 Using Print Previewâ 130 Setting Print Options for Word Documentsâ 131 Setting Options for a Certain Printerâ 133 Storing Different Properties for a Single Printerâ 134 Printing Iron-On Transfersâ 135 Managing a Print Queueâ 135 Faxing Documentsâ 137 Faxing a Document with a Fax Modemâ 137 II Formatting a Document 4 Applying Character Formattingâ 139 Understanding How Fonts Are Appliedâ 139 Changing the Font and Sizeâ 141 Setting the Default Fontâ 146 Specifying a Fixed Default Fontâ 146 Setting Different Default Theme Fontsâ 146 More About Font Typesâ 147 Adding More Fonts to Your Systemâ 148 Embedding and Substituting Fontsâ 149 Changing Font Colorâ 150 Bold and Italic: Applying Font Stylesâ 153 Underlining Textâ 154 Applying Font Effects and Text Effectsâ 156 Changing Text Caseâ 158 Highlighting Textâ 159 Adjusting Character Spacing and Typographyâ 160 Creating a Drop Capâ 163 Clearing Formattingâ 165 Copying Formatting with Format Painterâ 165 Revealing and Comparing Formattingâ 166 Using AutoFormatâ 168 Setting AutoFormat As You Type Optionsâ 169 Formatting a Document with AutoFormatâ 170 Making AutoFormat Available on the Quick Access Toolbarâ 170 Setting AutoFormat Optionsâ 171 Applying AutoFormat (Automated Mode)â 172 Applying AutoFormat (Interactive Mode)â 172 5 Formatting Paragraphs and Listsâ 175 Setting Line Spacingâ 177 Choosing a Line Spacing Multiplierâ 177 Setting a Precise Line-Spacing Valueâ 178 Setting Spacing Before or After a Paragraphâ 179 Indenting Paragraphsâ 180 Setting Precise Indent Valuesâ 181 Quick Indenting with Buttons and Shortcutsâ 182 Working with Tab Stopsâ 184 Types of Tab Stopsâ 186 Placing and Removing Tab Stops on the Rulerâ 187 Defining Tab Stops with the Tabs Dialog Boxâ 188 Changing the Default Tab Stop Intervalâ 189 Converting a Tabbed List to a Tableâ 189 Copying Tab Stop Settings Between Paragraphsâ 190 Setting Paragraph Alignmentâ 191 Creating Numbered and Bulleted Listsâ 191 Typing a Quick Numbered or Bulleted Listâ 192 Creating Lists with AutoFormat As You Typeâ 192 Restarting or Continuing List Numberingâ 193 Starting a List at a Certain Numberâ 194 Changing the Number Formatâ 195 Changing the Bullet Characterâ 198 Changing the List Levelâ 202 Adjusting Bullet or Number Spacing and Indentsâ 203 Applying Paragraph Bordersâ 203 Applying and Removing Bordersâ 204 Formatting Bordersâ 206 Applying Paragraph Shadingâ 208 Preventing Paragraphs from Breakingâ 210 6 Creating and Applying Styles and Themesâ 213 Understanding Stylesâ 213 Methods of Applying Stylesâ 215 Methods of Creating and Modifying Stylesâ 215 Working with the Style Galleryâ 216 Changing the Style Setâ 217 Using the Styles Paneâ 218 Using the Apply Styles Paneâ 220 Customizing the Styles Paneâ 221 Clearing Styles and Formattingâ 222 Viewing the Style Areaâ 224 Creating and Deleting Stylesâ 226 Style Naming and Alternate Namesâ 226 Creating a New Style by Exampleâ 227 Creating a New Style by Definitionâ 229 Applying a Keyboard Shortcut to a Styleâ 233 Deleting a Styleâ 234 Modifying Stylesâ 235 Updating a Style Automaticallyâ 235 Updating a Style to Match a Selectionâ 235 Modifying a Style Definitionâ 236 Redefining the Normal (Default) Styleâ 236 Renaming Stylesâ 236 Working with Cascading Stylesâ 237 Modifying the Styles in the Current Templateâ 238 Modifying Styles in the Manage Styles Dialog Boxâ 238 Sorting the Styles Listâ 239 Filtering the Styles Listâ 241 Copying Styles Between Documentsâ 242 Working with Themesâ 243 Applying a Themeâ 243 Resetting to the Template Themeâ 244 Creating New Themesâ 244 Applying a Color Setâ 245 Creating a New Color Setâ 245 Applying a Font Setâ 247 Creating a New Font Setâ 248 7 Formatting Documents and Sectionsâ 249 Working with Section Breaksâ 250 Inserting a Section Breakâ 251 Deleting a Section Breakâ 251 Changing a Section Break's Typeâ 251 Changing Page Marginsâ 252 Selecting a Margin Presetâ 252 Entering Precise Margin Valuesâ 253 Setting Up Gutters and Book Foldsâ 254 Setting Page Orientationâ 255 Setting Paper Sizeâ 256 Setting Vertical Alignmentâ 257 Using Line Numberingâ 258 Inserting Page Breaksâ 259 Inserting Cover Pagesâ 260 Saving Content as a New Cover Pageâ 261 Creating Headers and Footersâ 262 Understanding the Header and Footer Areasâ 263 Inserting a Header or Footer Building Blockâ 264 Understanding Header/Footer Field Codesâ 265 Deleting a Field Codeâ 265 Adding and Formatting a Page-Numbering Codeâ 265 Setting the Format for a Page-Numbering Codeâ 267 Inserting a Date or Time Codeâ 268 Inserting a Document Propertyâ 270 Adjusting Header and Footer Positioningâ 270 Inserting a Picture in a Header or Footerâ 271 Working with Multiple Headers/Footersâ 272 Repeating Elements on Every Pageâ 272 Applying a Page Watermarkâ 274 Inserting a Built-In Watermarkâ 275 Inserting a Custom Text Watermarkâ 275 Creating a Picture Watermarkâ 276 Working with Multiple Columnsâ 277 Applying a Column Presetâ 279 Creating Manual Column Breaksâ 279 Applying Custom Column Settingsâ 280 Using Different Column Settings for Selected Textâ 280 Applying a Page Backgroundâ 281 Using Page Bordersâ 283 8 Working with Templates and NonStandard Layoutsâ 285 About Templatesâ 285 Types of Template Filesâ 286 Determining What Template a Document Is Usingâ 286 Starting a New Document Based on a Templateâ 287 Using a Microsoft Templateâ 287 Using a Personal or Custom Templateâ 291 Saving an Existing Document as a Templateâ 292 Modifying Templatesâ 293 Understanding Template Storage Locationsâ 293 Opening a Template for Editingâ 293 Storing and Accessing Workgroup Templatesâ 294 Modifying a Template by Modifying the Current Documentâ 296 Protecting Templatesâ 296 Creating Your Own Templatesâ 297 Changing a Document's Templateâ 298 Applying Global Templatesâ 299 Enabling Global Templates at Startupâ 300 Preventing a Template from Loading at Startupâ 300 Automatically Changing the Template of All Documents Openedâ 300 Troubleshooting Problems with Normal.dotmâ 302 Creating Text Box Layoutsâ 303 Inserting a Text Boxâ 304 Moving and Resizing a Text Boxâ 306 Applying and Removing Text Box Borders and Fillsâ 307 Changing the Text Box Shapeâ 308 Setting Text Box Margins and Vertical Alignmentâ 310 Wrapping Text Around a Text Boxâ 311 Linking Text Boxesâ 312 Changing the Text Directionâ 313 Tips for Creating Text Box Layoutsâ 314 Working with Framesâ 315 Creating Bannersâ 317 Addressing Envelopesâ 318 Adding an Envelope to a Letterâ 318 Setting the Envelope Sizeâ 319 Changing the Address Positionâ 320 Changing the Envelope Fontâ 320 Printing an Envelopeâ 321 Controlling How Envelopes Feed into Your Printerâ 321 Storing and Retrieving Addressesâ 322 Adding Graphics to an Envelopeâ 322 Using E-Postage with Wordâ 323 Creating Labelsâ 323 Printing a Full Page of the Same Labelâ 324 Printing a Single Labelâ 325 Creating a Custom Label Specificationâ 325 Fine-Tuning the Label Appearanceâ 326 Creating Folded Note Cardsâ 327 Using Card Templatesâ 328 Specifying the Paper Size and Typeâ 328 Creating Upside-Down Textâ 329 III Tables and Graphics 9 Creating and Formatting Tablesâ 331 Creating a Tableâ 332 Inserting a Table from the Table Menuâ 332 Inserting a Table via the Insert Table Dialog Boxâ 333 Drawing a Tableâ 334 Entering Data in a Tableâ 335 Editing a Tableâ 336 Selecting Cellsâ 336 Selecting Rows, Columns, or Tablesâ 338 Inserting Rows, Columns, or Cellsâ 339 Deleting Rows, Columns, or Cellsâ 341 Deleting an Entire Tableâ 342 Moving and Copying Rows and Columnsâ 342 Merging and Splitting Cellsâ 343 Splitting a Tableâ 345 Creating a Nested Tableâ 345 Sizing a Tableâ 346 Changing the AutoFit Settingâ 346 Resizing by Draggingâ 347 Specifying an Exact Sizeâ 348 Distributing Column Widths Evenlyâ 350 Resizing the Entire Tableâ 350 Formatting a Tableâ 350 Applying Table Stylesâ 350 Setting the Default Table Styleâ 351 Creating or Modifying Table Stylesâ 352 Changing the Cell Background Colorâ 354 Working with Cell Bordersâ 355 Setting Cell Marginsâ 358 Setting Overall Internal Margins for the Tableâ 358 Setting Internal Margins for an Individual Cellâ 359 Setting Text Alignment Within a Cellâ 360 Changing Text Directionâ 361 Repeating Headings on Each Pageâ 361 Preventing a Row from Breaking Across Pagesâ 361 Orienting the Table on the Pageâ 361 Setting Table Alignmentâ 362 Setting Table Text Wrapâ 362 Creating a Table Captionâ 364 Sorting Tabular Dataâ 366 Performing Math Calculations in a Tableâ 367 Setting the Order of Operationsâ 371 Referencing Values Outside the Tableâ 372 Getting Data Into or Out of Tabular Formatâ 372 Converting Text to a Tableâ 373 Converting a Table to Regular Textâ 374 Pasting Tables from Other Office Applicationsâ 375 Embedding Excel Worksheets as Tablesâ 376 10 Working with Pictures and Videosâ 377 Understanding Digital Photographyâ 377 Understanding Color Modelsâ 379 Understanding Color Depthâ 379 Understanding File Formatsâ 380 Understanding Image Resolutionâ 381 Understanding Clip Artâ 381 Inserting Picturesâ 382 Inserting a Picture from a Fileâ 383 Inserting a Picture from Your SkyDriveâ 384 Inserting a Photo or Clip Art from Office.comâ 385 Inserting a Picture from a Bing Searchâ 386 Capturing and Inserting Screenshotsâ 387 Setting Text Wrapâ 388 Setting Picture Positionâ 390 Manually Positioning a Pictureâ 390 Working with Anchorsâ 390 Changing a Picture's Anchor Pointâ 391 Locking an Anchorâ 391 Choosing a Position Presetâ 391 Specifying a Custom Positionâ 392 Resizing Picturesâ 393 Cropping Picturesâ 395 Compressing Picturesâ 397 Setting the Brightness, Contrast, and Color Modeâ 398 Adjusting Brightness and Contrastâ 398 Sharpening or Softening a Pictureâ 399 Changing the Color Modeâ 399 Removing a Picture Backgroundâ 401 Applying Artistic Effectsâ 402 Applying Picture Styles and Effectsâ 402 Applying a Picture Styleâ 403 Applying a Picture Presetâ 403 Applying a Shadow Effectâ 404 Applying Reflectionâ 406 Applying Glowâ 406 Applying Soft Edgesâ 406 Applying a Beveled Edge and Other 3-D Formattingâ 406 Rotating a Pictureâ 407 Manually Rotating a Pictureâ 408 Rotating a Picture by a Specified Amountâ 408 Applying 3-D Rotationâ 409 Applying a Picture Borderâ 410 Applying Picture Layouts (SmartArt)â 410 Using Figure Captionsâ 412 Adding Alt Text Descriptionsâ 414 Inserting Videos and Interactive Contentâ 414 Inserting a Video from an Online Sourceâ 415 Inserting Video Clips from Your Own Filesâ 416 11 Working with Drawings, WordArt, and Clip Artâ 419 Understanding Vector Graphicsâ 419 Drawing Lines and Shapesâ 421 Drawing a Shapeâ 421 Drawing a Straight or Curved Lineâ 422 Drawing a Freeform Polygonâ 423 Working with the Drawing Canvasâ 424 Adding Text to a Shapeâ 427 Modifying Drawn Objectsâ 427 Modifying a Straight Lineâ 427 Adding and Removing Arrow Headsâ 427 Modifying an Elbow or Curved Connectorâ 428 Modifying Curves and Scribblesâ 429 Modifying Shapesâ 430 Rotating and Flipping Objectsâ 431 Sizing and Positioning Objectsâ 431 Sizing Objectsâ 431 Anchoring Lines to Shapesâ 433 Layering Objects and Textâ 435 Grouping Shapesâ 436 Aligning and Distributing Objectsâ 437 Formatting Drawn Objectsâ 438 Applying Shape Stylesâ 438 Formatting Bordersâ 439 Applying Solid Fillsâ 440 Applying a Picture Fillâ 443 Cropping a Picture to a Shapeâ 445 Applying a Gradient Fillâ 445 Applying a Texture Fillâ 448 Applying a Pattern Fillâ 450 Applying Shadowsâ 452 Applying 3-D Effectsâ 452 Creating and Modifying WordArtâ 453 Editing and Formatting WordArt Textâ 454 Changing WordArt Text Wrapâ 454 Transforming the WordArt Shapeâ 455 Changing the Fill and Outlineâ 456 Creating Vertical WordArtâ 456 Setting WordArt Alignmentâ 457 Working with Clip Artâ 458 Using a Clip in Another Applicationâ 459 Browsing Clips via Office.comâ 459 Setting Text Wrap Properties for Clip Artâ 460 Wrapping Text Tight Against Clip Artâ 462 Editing Text Wrap Pointsâ 462 Modifying a Clip Art Imageâ 463 Setting Clip Size and Positionâ 463 Cropping and Color-Adjusting Clip Artâ 463 Applying Clip Art Background Fillâ 464 Setting the Transparent Colorâ 465 Applying a Borderâ 466 Applying Shadow Effects to Clip Artâ 468 Rotating Clip Artâ 468 Flipping Clip Artâ 468 Editing Clip Artâ 469 Selecting and Moving Clip Art Shapesâ 470 Recoloring Clip Art Shapesâ 470 Editing Clip Art Shapesâ 470 Moving and Resizing a Modified Clipâ 470 12 Working with Chartsâ 473 Understanding the Parts of a Chartâ 473 Creating a New Chartâ 475 Creating a Chart in a Word Documentâ 476 Creating a Legacy Chartâ 477 Working with Chart Templatesâ 478 Creating a Chart Templateâ 478 Starting a New Chart Based on a User Templateâ 478 Managing Stored Chart Templatesâ 479 Modifying Chart Dataâ 480 Editing the Dataâ 480 Changing the Charted Data Rangeâ 481 Switching Between Rows and Columnsâ 483 Controlling How the Chart and Document Interactâ 483 Setting Text Wrappingâ 483 Positioning a Chartâ 483 Changing the Chart Typeâ 485 Creating a Combination Chartâ 487 Working with Chart Elementsâ 489 Applying a Quick Layoutâ 490 Adding a Chart Titleâ 490 Working with Legendsâ 492 Using Data Labelsâ 493 Applying Axis Titlesâ 496 Modifying Axis Propertiesâ 497 Turning an Axis's Text On or Offâ 497 Adjusting the Axis Scaleâ 498 Changing the Axis Number Typeâ 501 Using Gridlinesâ 501 Adding Trendlinesâ 502 Adding Error Barsâ 505 Adding Up/Down Barsâ 507 Adding and Formatting a Data Tableâ 508 Applying Chart Styles and Colorsâ 509 Formatting Individual Chart Elementsâ 510 Selecting Chart Elementsâ 510 Clearing Manually Applied Formattingâ 511 Applying a Shape Styleâ 511 Applying Shape Outlines and Fillsâ 512 Applying Shape Effectsâ 512 Applying Shadow Effectsâ 513 Applying Reflection Effectsâ 514 Applying Glow Effectsâ 514 Applying Soft Edge Effectsâ 515 Applying Bevel Effectsâ 515 Changing the Shape of a Seriesâ 516 Adjusting Data Spacingâ 517 Formatting Chart Textâ 518 Changing the Font, Size, and Text Attributesâ 518 Applying a WordArt Styleâ 519 13 Working with SmartArt and Math Formulasâ 521 Types of SmartArtâ 521 Inserting a SmartArt Diagramâ 524 Changing the Diagram's Layoutâ 525 Choosing a Different Layoutâ 526 Changing the Flow Directionâ 526 Adding Shapesâ 526 Removing Shapesâ 527 Promoting or Demoting a Shapeâ 528 Adding Bulleted Listsâ 528 Positioning Organization Chart Branchesâ 528 Working with Diagram Textâ 529 Adding and Editing Textâ 529 Formatting Diagram Textâ 530 Changing the Font by Applying a Font Setâ 530 Changing the Font, Size, and Text Attributes Manuallyâ 531 Applying WordArt Styles to Textâ 532 Using the Text Paneâ 532 Setting Text Positioning Within a Shapeâ 534 Formatting a Diagramâ 535 Applying SmartArt Stylesâ 535 Changing the Theme Effects for the Entire Documentâ 536 Changing Diagram Colorsâ 537 Formatting an Individual Shapeâ 538 Applying a Shape Styleâ 538 Applying Shape Outlines, Fills, and Effectsâ 538 Changing the Shape Geometryâ 538 Sizing, Positioning, and Rotating a Shapeâ 540 Controlling Diagram Size and Positioningâ 540 Resizing a Diagramâ 540 Positioning a Diagramâ 541 Creating Math Formulas with the Equation Editorâ 542 Inserting a Preset Equationâ 543 Creating a New Blank Equation Objectâ 543 Creating a Basic Equationâ 543 Inserting and Filling Structuresâ 544 Setting Equation Layout and Display Optionsâ 545 Formatting an Equationâ 547 Switching Between Inline and Display Modeâ 548 Saving an Equation to the Equation Galleryâ 548 IV Collecting and Managing Data 14 Performing Mail and Data Mergesâ 551 Understanding Mail Mergesâ 551 Performing a Letter Merge with the Mail Merge Wizardâ 553 Selecting a Main Document Typeâ 557 Setting Envelope Optionsâ 558 Setting Label Optionsâ 559 Selecting a Data Sourceâ 560 Choosing an Outlook Contact List as a Data Sourceâ 561 Choosing an Existing Data Sourceâ 562 Choosing an Excel Data Sourceâ 562 Choosing a Word Data Sourceâ 563 Choosing a Delimited Text Data Sourceâ 564 Setting Up an Oracle or SQL Database as a Data Sourceâ 564 Using an ODBC Data Sourceâ 565 Creating a New Data Source in Wordâ 567 Customizing Fieldsâ 568 Editing the Data Sourceâ 569 Preparing the Main Documentâ 569 Inserting Merge Fieldsâ 570 Inserting Single Fieldsâ 570 Inserting Address Blocksâ 571 Inserting Greeting Linesâ 573 Setting Up Fields on Labelsâ 574 Setting Up Fields in Directoriesâ 575 Filtering and Sorting the Dataâ 576 Excluding Individual Recordsâ 577 Applying a Filterâ 577 Filtering for Blank or Nonblank Entriesâ 577 Creating an Advanced Filterâ 578 Sorting the Recordsâ 579 Finding a Recipientâ 580 Finding Duplicate Entriesâ 581 Validating Addressesâ 581 Previewing and Printing the Mergeâ 581 Checking for Errorsâ 582 Merging to a New Documentâ 582 Merging to a Printerâ 583 Merging to Emailâ 584 Creating Custom Merges with Word Fieldsâ 584 Collecting Information with a Fill-In Fieldâ 585 Collecting and Storing Information with an Ask Fieldâ 587 Setting Up Conditions with an If...Then...Else Fieldâ 589 Using a Field to Set Bookmark Textâ 590 Assigning Numbers to Merge Recordsâ 590 Advancing to the Next Record (or Not)â 591 15 Copying, Linking, and Embedding Dataâ 593 Working with Hyperlinksâ 594 Automatically Creating Hyperlinks by Typingâ 594 Following a Hyperlinkâ 595 Creating a Text Hyperlinkâ 596 Adding a Hyperlink to an Imageâ 597 Creating an Email Hyperlinkâ 598 Creating and Hyperlinking to a New Documentâ 598 Editing a Hyperlinkâ 599 Removing a Hyperlinkâ 600 Changing Hyperlink Underlining and Colorâ 600 Working with Bookmarksâ 601 Creating a Bookmarkâ 602 Jumping to a Bookmarkâ 603 Inserting a Hyperlink to a Bookmarkâ 603 Hyperlinking to a Bookmark in the Same Documentâ 604 Hyperlinking to a Bookmark in Another Documentâ 604 Inserting a Cross-Reference to a Bookmarkâ 606 Embedding Dataâ 607 Embedding an Entire Existing Fileâ 607 Embedding a Data Selectionâ 610 Embedding a New Objectâ 611 Linking to Data in Other Filesâ 612 Creating a Linkâ 612 Linking to an Entire Fileâ 612 Linking to a Portion of a Fileâ 613 Managing Link Update Settingsâ 614 Manually Updating a Linkâ 615 Changing the Linked File's Location or Rangeâ 616 Breaking a Linkâ 616 Inserting Content with {IncludeText} and {IncludePicture}â 617 Inserting Text with {IncludeText}â 617 Creating an {IncludeText} Field with Insert Text from Fileâ 617 Creating an {IncludeText} Field by Inserting a Field Codeâ 618 Updating an {IncludeText} Fieldâ 620 Inserting a Picture with {IncludePicture}â 620 Creating an {IncludePicture} Field with Insert Pictureâ 620 Creating an {IncludePicture} Field by Inserting a Field Codeâ 621 16 Working with Fields and Formsâ 623 How Word Uses Fieldsâ 623 Inserting Fieldsâ 625 Specifying Field Properties and Optionsâ 626 Manually Typing Field Codesâ 627 Common Syntax Errors in Field Codesâ 628 Toggling Between Data and Field Code Viewsâ 629 Editing Field Code Stringsâ 629 Nesting Fieldsâ 630 Selecting the Right Fieldâ 631 Date and Time Fieldsâ 631 Document Information Fieldsâ 632 User Information Fieldsâ 633 Numbering Fieldsâ 633 Equation and Formula Fieldsâ 634 Index and Table Fieldsâ 635 Link and Reference Fieldsâ 636 Document Automation Fieldsâ 637 Mail Merge Fieldsâ 638 Updating and Editing Fieldsâ 639 Updating a Fieldâ 639 Locking Fields Against Updatesâ 641 Updating Fields for Printingâ 641 Finding and Moving Between Fieldsâ 641 Converting Fields to Plain Textâ 641 Formatting Fieldsâ 642 Preventing the Formatting from Changingâ 642 Specifying Font Formatting for a Fieldâ 642 Specifying a Numbering Typeâ 643 Constructing a Custom Numeric Formatâ 643 Constructing a Custom Date or Time Formatâ 644 Understanding Formsâ 646 Designing a Formâ 646 Saving a Form as a Templateâ 648 Differentiating Between Content Controls and Legacy Fieldsâ 648 Displaying the Developer Tabâ 649 Creating a Form with Content Controlsâ 650 Inserting a Content Controlâ 650 Configuring a Controlâ 651 Settings Common to All Control Typesâ 651 Style Optionsâ 652 Multiparagraph Text Optionsâ 652 List Optionsâ 653 Date Optionsâ 654 Check Box Optionsâ 654 Building Block Optionsâ 655 Editing Placeholder Textâ 655 Creating a Form with Legacy Form Fieldsâ 656 Inserting a Legacy Fieldâ 656 Configuring Legacy Text Field Optionsâ 658 Inserting the Current Date or Timeâ 658 Setting Up a Calculation in a Legacy Fieldâ 659 Configuring Legacy Check Box Optionsâ 659 Configuring Legacy List Optionsâ 661 Setting a Macro to Run on Entry or Exit for a Legacy Fieldâ 661 Enabling or Disabling a Legacy Fieldâ 662 Assigning a Bookmark to a Legacy Fieldâ 662 Adding Help Text for a Legacy Fieldâ 662 Protecting a Formâ 664 Filling Out a Formâ 665 Filling Out a Form with Content Controlsâ 665 Filling Out a Legacy Formâ 666 Saving and Printing a Formâ 666 Saving Only the Form Dataâ 666 Printing Only the Form Dataâ 667 Tips for Creating Printed Formsâ 667 V Working with Long Documents 17 Outlining and Combining Documentsâ 669 Outline Basicsâ 669 Typing an Outline in Outline Viewâ 670 Demoting and Promoting Outline Itemsâ 671 Creating an Outline from an Existing Documentâ 672 Viewing and Organizing the Outlineâ 673 Rearranging Outline Topicsâ 674 Setting a Style's Outline Levelâ 675 Setting an Individual Paragraph's Outline Levelâ 677 Numbering Outline Itemsâ 678 Applying a Multilevel Listâ 678 Creating Your Own Multilevel Lists and List Stylesâ 681 Creating a Multilevel Listâ 681 Including Numbers from Higher Outline Levelsâ 684 Adding a Custom Multilevel List to the Galleryâ 685 Creating a List Styleâ 685 Deleting a Multilevel List or List Styleâ 687 Printing or Copying an Outlineâ 688 Understanding Master Documentsâ 688 Master Documents and Stylesâ 689 Master Documents and Headers/Footersâ 690 Master Documents and TOCs and Indexesâ 690 Master Documents and Numbered Notes or Captionsâ 691 Creating a Master Documentâ 691 Inserting Existing Documents into a Master Documentâ 691 Separating an Existing Document into Subdocumentsâ 693 Viewing and Collapsing Subdocumentsâ 694 Editing Subdocumentsâ 695 Modifying the Master Document's Structureâ 696 Moving a Subdocumentâ 696 Removing a Subdocumentâ 697 Unlinking a Subdocumentâ 697 Renaming a Subdocumentâ 697 Merging Subdocumentsâ 698 Nesting Subdocumentsâ 698 Splitting a Subdocumentâ 699 Locking and Unlocking a Subdocumentâ 700 Paginating and Printing a Master Documentâ 702 18 Citing Sources and Referencesâ 703 Understanding Sources and Citationsâ 703 Selecting a Citation Styleâ 704 Entering Sourcesâ 706 Editing a Sourceâ 708 Deleting a Sourceâ 709 Transferring Sources to and from the Master Listâ 709 Inserting Inline References to Sourcesâ 710 Creating a New Source When Entering a Citationâ 711 Inserting Temporary Placeholders for Later Entry of Sourcesâ 711 Editing a Citationâ 712 Converting a Citation to Plain Textâ 713 Generating a Bibliographyâ 713 Inserting a Bibliography from the Bibliography Galleryâ 714 Working with a Bibliography Fieldâ 715 Saving a Bibliography as a New Gallery Entryâ 716 Removing a Bibliography from the Galleryâ 717 Working with Footnotes and Endnotesâ 717 Inserting a Footnoteâ 719 Inserting an Endnoteâ 720 Moving a Reference Markâ 720 Deleting a Noteâ 721 Jumping to the Note That Corresponds to a Reference Markâ 721 Moving Between Notesâ 721 Switching Between Footnotes and Endnotesâ 722 Changing the Positioning of the Notesâ 722 Changing the Note Numbering or Symbolsâ 723 Modifying Note Stylesâ 723 Changing the Note Separator Lineâ 725 Managing Footnote Continuationsâ 725 Creating Cross-Referencesâ 726 Cross-Referencing Optionsâ 728 Cross-Reference Contextâ 728 Footnote and Endnote Cross-Referencesâ 729 Caption Cross-Referencesâ 729 19 Creating Tables of Contents and Indexesâ 731 Creating a Table of Contentsâ 731 Checking Style Outline Levelsâ 732 Creating a TOC from a Presetâ 733 Updating a TOCâ 734 Removing a TOCâ 735 Manually Marking Entries for the TOCâ 735 Including an Entire Paragraph with Add Textâ 735 Using {TC} Fields to Manually Mark Entriesâ 736 Creating Custom TOCsâ 737 Starting a Custom TOCâ 737 Setting Basic TOC Optionsâ 738 Choosing Which Styles and Entries Are Includedâ 738 Defining the Appearance of the TOCâ 740 Understanding the {TOC} Field Codeâ 740 Creating a Custom TOC Presetâ 741 Working with Multiple TOCsâ 742 Adding a Second TOC for the Entire Documentâ 742 Adding a TOC That Covers Only Part of a Documentâ 742 Building a TOC Across Multiple Documentsâ 743 Creating a Table of Figuresâ 744 Captioning Figuresâ 744 Generating the Table of Figuresâ 744 Manually Marking Captionsâ 746 Creating Citations and Tables of Authoritiesâ 746 Marking Citationsâ 746 Generating the Table of Authoritiesâ 748 Creating an Indexâ 749 Deciding on the Indexing Conventionsâ 750 Marking Index Entriesâ 751 Manually Marking Index Codesâ 751 Creating Subentriesâ 753 Creating Indexing Cross-Referencesâ 754 Marking Multiple Instances of the Same Textâ 755 Understanding {XE} Field Codesâ 755 AutoMarking Index Entriesâ 755 Creating the AutoMark Fileâ 755 AutoMarking the Main Documentâ 757 Working Directly with {Index} Field Codesâ 757 Generating the Indexâ 758 Updating the Indexâ 759 Indexing Only Selected Entriesâ 760 Indexing Only Selected Letters of the Alphabetâ 760 Formatting the Indexâ 760 Setting the Index Layoutâ 761 Typeâ 761 Columnsâ 761 Languageâ 761 Right Align Page Numbersâ 761 Formatsâ 762 Defining Index Stylesâ 762 Controlling the Appearance of Index Headingsâ 763 Indexing Across Multiple Documentsâ 763 Creating Multiple Indexes in a Single Documentâ 764 VI Collaboration and Online Sharing 20 Collaborating with Othersâ 765 Configuring Revision Tracking Optionsâ 766 Displaying or Hiding the Revisions Paneâ 766 Showing or Hiding Certain Revision Typesâ 767 Controlling the Use of Balloonsâ 768 Changing the Colors and Markings Used for Revisionsâ 771 Changing the Usernameâ 772 Using Revision Trackingâ 773 Turning Revision Tracking On or Offâ 773 Reviewing Revisionsâ 773 Moving Among Revisionsâ 773 Accepting or Rejecting Revisionsâ 774 Preventing Others from Tampering with Revisionsâ 775 Working with Commentsâ 776 Inserting Commentsâ 776 Viewing and Editing Commentsâ 777 Deleting Commentsâ 778 Marking a Comment as Doneâ 778 Comparing Documentsâ 778 Viewing Two Documents Side by Sideâ 779 Comparing and Combining Documentsâ 780 Comparing with Legal Blacklineâ 780 Combining Two or More Documentsâ 782 Working in Read Modeâ 783 Turning On/Off Optional Screen Elementsâ 784 Moving Between Screensâ 784 Collaborating on a Shared Documentâ 785 Sharing a Document on Your SkyDriveâ 785 Sharing a Document Link via Emailâ 786 Sharing a Document Link via Social Networkingâ 786 Creating a Hyperlink that You Can Distribute Manuallyâ 787 Creating a Sharing Groupâ 788 Working with Someone Else's Shared Contentâ 790 Working with PDF and XPS Filesâ 790 Saving a Document in PDF or XPS Formatâ 791 Editing a PDF File in Wordâ 792 21 Protecting and Securing Documentsâ 793 Restricting Access to a Documentâ 794 Password-Protecting a Document in Wordâ 794 Saving with a Passwordâ 794 Removing a Password from a Fileâ 795 Using Windows Encryptionâ 796 Encrypting a Folderâ 796 Decrypting a Folderâ 797 Removing Network Share Permission for a Locationâ 798 Restricting What Users Can Do to a Documentâ 798 Recommending Read-Onlyâ 798 Making the Document File Read-Onlyâ 798 Setting a Read-Only Editing Restrictionâ 799 Restricting a Document to Comments Onlyâ 801 Restricting a Document to Form Fill-In Onlyâ 801 Forcing Revision Marks to Stay Onâ 801 Restricting Style Usageâ 802 Setting Up Per-User Exceptions to Restrictionsâ 803 Marking a Document as Finalâ 804 Preventing Macro-Based Attacksâ 804 Choosing Nonmacro File Formatsâ 804 Specifying Trusted Locationsâ 805 Working with Trusted Publishersâ 806 Adjusting Macro Settingsâ 807 Configuring Protected View and File Blockingâ 808 Protecting Your Privacyâ 810 Finding and Removing Personal Informationâ 810 Setting Privacy Optionsâ 812 Adding a Digital Signatureâ 813 22 Developing Online-Delivered Contentâ 815 Web Page Development: Word's Strengths and Weaknessesâ 815 Web Technologies Supported in Wordâ 816 Web Page File Formatsâ 817 Word Features Lost When Saving in Web Formatâ 817 Why You Might Not Want to Use Wordâ 818 Creating and Saving a Web Page in Wordâ 818 Previewing a Web Pageâ 818 Saving a Web Pageâ 819 Options for Web Page Savingâ 820 Saving for Compatibility with Specific Browsersâ 821 More About PNG and VMLâ 822 VML Graphicsâ 822 PNG Graphicsâ 822 Selecting Web Page File Optionsâ 822 Changing Page Sizeâ 823 Changing Language Encodingâ 823 Changing the Default Fontsâ 824 Working with Web Page Propertiesâ 824 Creating Hyperlinksâ 825 Creating a Text Hyperlinkâ 826 Adding a Hyperlink to an Imageâ 827 Creating an Email Hyperlinkâ 827 Building Multicolumn Layouts with Tablesâ 828 Creating Your Own Web Page Templatesâ 830 Attaching a Cascading Style Sheetâ 831 Blogging with Wordâ 831 Understanding the Word Blogging Interfaceâ 832 Registering Your Blog Server in Wordâ 832 Creating a New Blog Postâ 833 Adding Pictures and Other Graphics to a Blogâ 833 Categorizing Blog Entriesâ 834 Managing the Blog Listâ 834 Modifying a Blog Postâ 835 Sending Email from Wordâ 835 23 Using SkyDrive and the Word Web Appâ 837 Understanding SkyDriveâ 837 Logging In to the SkyDrive Web Interfaceâ 838 Working with SkyDrive for Windowsâ 839 Saving and Opening Files from Your SkyDrive Within Wordâ 840 Using the Windows 8 SkyDrive Appâ 841 Managing Files on Your SkyDriveâ 843 Uploading a File to Your SkyDriveâ 843 Downloading a File from Your SkyDriveâ 844 Renaming a File or Folderâ 846 Moving or Copying a File or Folderâ 847 Deleting a File or Folderâ 848 Sharing SkyDrive Filesâ 850 Using the Word Web Appâ 851 Editing an Existing File Using the Word Web Appâ 852 Starting a New Document Using the Word Web Appâ 853 VII Customizing and Extending Word 24 Macros and Add-Insâ 855 Understanding Macro Basicsâ 855 Choosing the Macro Creation Methodâ 856 Planning Your Macroâ 857 Recording a Macroâ 858 Naming Your Macroâ 859 Deciding Where to Store Your Macroâ 859 Assigning a Macro to a Keyboard Shortcut or Toolbar Buttonâ 860 Assigning a Macro to a Keyboard Shortcutâ 861 Recording the Steps for Your Macroâ 863 Running a Macroâ 866 Dealing with Macro Error Messagesâ 867 Making Additional Macros Availableâ 869 Opening Additional Templates to Run Macrosâ 869 Copying Macros Between Documentsâ 869 Renaming and Deleting Macrosâ 870 Assigning a Keyboard Shortcut to an Existing Macroâ 871 Creating a Quick Access Toolbar Button for an Existing Macroâ 872 Editing Macro Code in VBAâ 873 Opening a Macro for Editingâ 874 Examples of Macro Command Syntaxâ 875 Working with Macro Securityâ 879 Understanding Trusted Publishers and Locationsâ 879 Determining What Locations Are Trustedâ 880 Setting Security Levels for Macro Runningâ 880 Working with Add-Insâ 881 Enabling/Disabling COM Add-Insâ 882 Enabling/Disabling Actionsâ 883 Enabling/Disabling Other Add-Insâ 883 25 Customizing the Word Interfaceâ 885 Customizing the Quick Access Toolbarâ 885 Repositioning the Quick Access Toolbarâ 885 Add Common Commandsâ 886 Add Commands from the Ribbonâ 886 Add Other Buttonsâ 886 Remove Buttonsâ 887 Customizing the Ribbonâ 888 Collapsing the Ribbonâ 888 Displaying or Hiding Tabsâ 888 Creating or Deleting a Tab or a Custom Groupâ 890 Creating a Custom Tabâ 890 Creating a Custom Groupâ 890 Deleting a Custom Tab or Groupâ 891 Adding or Removing Commandsâ 891 Adding a Commandâ 891 Removing a Commandâ 892 Renaming or Reordering Tabsâ 893 Resetting Customizationsâ 893 Exporting and Importing Customization Settingsâ 893 Exporting Customizationsâ 894 Importing Customizationsâ 894 Defining Shortcut Keysâ 894 Changing Viewing Optionsâ 895 Changing the Status Bar Contentâ 896 Changing Page Display and Formatting Marksâ 896 Setting General Optionsâ 898 Other Customization Optionsâ 900 VIII Appendixes A Recovering Files and Repairing Wordâ 901 B Converting from Other Word Processing Systemsâ 909 C Setting Up and Modifying Office 2013â 915 D Accessibility Issues and Wordâ 919 TOC, 978078975091, 2/15/2013
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About Faithe Wempen

Faithe Wempen , M.A., is a Microsoft Office Master Instructor and the author of more than 120 books on computer hardware and software. An adjunct instructor of Computer Information Technology at Purdue University, she specializes in Office applications and PC hardware architecture. She has also written and taught online technology courses that have educated over a quarter of a million students for corporate clients including Hewlett-Packard, CNET, and Sony. Faithe is also an A+ certified PC technician and the author of several textbooks on PC repair and maintenance. In her spare time (!), she owns and operates a small bed and breakfast in central Indiana.
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