Using Microsoft Word 2010

Using Microsoft Word 2010

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Using Microsoft Word 2010 is a customized, media-rich learning experience designed to help new users master Microsoft Word 2010 system quickly, and get the most out of it, fast! It starts with a concise, friendly, straight-to-the-point guide to Microsoft Word 2010. This exceptional book is fully integrated with an unprecedented collection of online learning resources: online video, screencasts, podcasts, and additional web content, all designed to reinforce key concepts and help users achieve real mastery. The book and online content work together to teach everything mainstream Microsoft Word 2010 users need to know.

Practical, approachable coverage that completely flattens the Microsoft Word 2010 learning curve
Tightly integrated with online video, screencast tutorials, podcasts, and more: the total learning experience for new Microsoft Word 2010 users
A companion website offers supplemental media including video, screencast tutorials, podcasts, and more
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Product details

  • Paperback | 368 pages
  • 152.4 x 223.52 x 22.86mm | 498.95g
  • Que Corporation,U.S.
  • Indianapolis, IN, United States
  • English
  • 0789742985
  • 9780789742988
  • 1,120,512

Back cover copy

Get comfortable with the latest versions of Microsoft Word, Microsoft Word Starter, and the Word Web App. Don t just read about it: see it and hear it with step-by-step video tutorials and valuable audio sidebars delivered through the Free Web Edition that comes with every USING book. For the price of the book, you get online access anywhere with a web connection: no books to carry, updated content, and all the benefits of video and audio learning. Way more than a book, here is all the help you ll ever need where you want, when you want! Show Me video walks through tasks you ve just got to see--including bonus advanced techniques. Tell Me More audio delivers practical insights straight from the experts . Learn fast, learn easy, using web, video, and audio. UNLOCK THE FREE WEB EDITION To register your USING book, visit "
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Table of contents

Introduction 1

How This Book Is Organized 1

Using This Book 3

Special Features 4

About the USING Web Edition 5

Bonus Chapters 5


1 Creating, Saving, and Printing Documents 7

Starting a Document from Scratch 7

Starting a Document from a Template 8

Using a Local Template 10

Finding a Template Online 10

Saving a Document 12

Saving a New Document to a Disk 13

Resaving an Existing Document 14

Saving a File with a Different Name, Location, or File Type 16

Opening an Existing Document 17

Opening a Document from the Recent Documents List 18

Opening a Document from the Open Dialog Box 19

Searching for a Document in the Open Dialog Box 20

Printing a Document 22

Quick-Printing a Document 22

Printing the (Not-so-Much) Harder Way 22

Closing a Document 26

2 Editing Documents 27

Adding Text to a Document 27

Understanding Lines and Paragraphs 28

Viewing Hidden (Nonprinting) Characters 29

Using Insert Mode and Overtype Mode 30

Using Click and Type 33

Inserting Nonalphanumeric Characters 35

Deleting Text 37

Moving Around in a Document 38

Browsing a Document 38

Using the Go To Command 40

Selecting Text 41

Copying and Moving Text 44

Copying and Pasting Text 45

Moving Text 45

Working Directly with the Clipboard 45

Using Paste Options 47

Using Drag-and-Drop 49

Undoing, Redoing, and Repeating an Action 49

Working with Building Blocks 50

Inserting a Building Block 51

Creating a New Building Block 53

Inserting a Blank Page 55

Inserting One Word Document into Another 55

3 Proofing a Document 57

Viewing a Document's Statistics 57

Finding Document Statistics 57

Evaluating a Document's Readability 58

Activating Readability Statistics 60

Checking Your Spelling and Grammar 60

Finding and Fixing Errors While You Type 61

Changing Options for Checking Spelling and Grammar as You Type 65

Checking Spelling and Grammar in an Entire Document 66

Finding and Replacing Text 69

Finding Text 69

Finding Text with the Find and Replace Dialog Box 72

Replacing Text 76

Working with AutoCorrect 78

Rejecting a Change Made by AutoCorrect 78

Changing AutoCorrect Settings 79

Adding and Deleting AutoCorrect Entries 82

Disabling AutoCorrect 84

Using Word's Research Tools 84

Finding Definitions and Synonyms 84

Looking Up Information in the Research Pane 87


4 Character Formatting 90

Accessing Word's Character-Formatting Tools 90

The Mini Toolbar 90

The Font Dialog Box 91

Changing the Font, Size, and Color of Text 92

Selecting a Different Font 92

Changing Font Size 95

Changing Font Color 96

Applying Font Styles 100

Applying Font Effects 101

Adjusting Character Spacing 103

Changing the Spacing Between Text Characters 103

Changing Text Case 105

Highlighting Text 106

Copying Character Formatting with the Format Painter 106

Setting AutoFormat as You Type Options 108

Configuring AutoFormat as You Type 108

Clearing Character Formats 109

5 Paragraph Formatting 111

Understanding Paragraphs 111

Accessing Word's Paragraph-Formatting Tools 112

Aligning Paragraphs 114

Indenting Paragraphs 115

Setting Tab Stops 119

Setting Tab Stops on the Ruler 122

Setting Tab Stops in the Tabs Dialog Box 123

Setting Line and Paragraph Spacing 124

Changing Line Spacing within a Paragraph 124

Changing Paragraph Spacing 127

Adding Borders and Shading to a Paragraph 128

Placing a Border Around a Paragraph 129

Placing Shading Behind a Paragraph 132

Finding and Replacing Paragraph Formatting 134

Using Find and Replace to Change Paragraph Formatting 134

6 Formatting Text with Styles 136

Understanding Styles 136

The Advantages of Styles 138

Styles Versus Quick Styles 139

Mastering Quick Styles 140

Applying a Quick Style 140

Changing the Quick Style Set 142

Removing a Quick Style from the Gallery 143

Using the Styles Pane 144

Applying a Style from the Styles Pane 144

Using the Apply Styles Pane 146

Applying a Style from the Apply Styles Pane 147

Clearing Styles and Manual Formatting 148

Creating a New Style 148

Creating a New Style from an Example 148

Creating a Quick Style, the Quick Way 151

Modifying an Existing Style 152

Renaming a Style 152

Changing a Style's Definition 153

Deleting a Style 156


7 Setting Up Lists 158

Working with Bulleted Lists 158

Creating a Quick Bulleted List 160

Creating a Bulleted List as You Type 160

Choosing a Different Bullet Character 161

Working with Numbered Lists 164

Creating a Quick Numbered List 165

Creating a Numbered List as You Type 166

Choosing a Different Numbering Format 166

Resuming or Restarting List Numbering 169

Creating Nested Lists 171

Creating a Nested List with Bullets Only 171

Creating a Nested List with Numbers and Bullets 172

Setting Spacing and Indents in a List 173

8 Creating Tables 174

Inserting a Table 174

Inserting a Table from the Table Menu 175

Inserting a Table from the Insert Table Dialog Box 177

Inserting a Quick Table 178

Drawing a Table 180

Using Your Mouse Pointer to Draw a Table 180

Converting Text to a Table 183

Converting Tabbed Text into a Table 184

Creating Nested Tables 185

Inserting a Nested Table 185

Drawing a Nested Table, Redux 186

Editing a Table 186

Moving Around in a Table 187

Adding Text to a Table 187

Selecting Parts of a Table 188

Selecting Table Parts with the Mouse 189

Selecting Table Parts with the Keyboard 191

Inserting and Deleting Table Parts 191

Merging and Splitting Cells 195

Changing a Table's Size 197

Resizing by Dragging 197

Specifying Precise Table Dimensions 199

Distributing Rows and Columns 202

Formatting a Table 202

Using Table Styles 203

Aligning Text in Cells 203

Choosing Borders for Cells 204

Adding Shading 206

Aligning a Table on the Page 207

Deleting a Table 208

9 Setting Text in Columns 210

Understanding Columns 210

Applying a Preset Column Format 212

Choosing a Preset Format from the Columns Menu 213

Choosing a Preset Layout from the Columns Dialog Box 214

Separating Columns with Vertical Lines 216

Creating a Column Layout from Scratch 217

Creating a Custom Column Layout 218

Changing Column Widths 220

Creating Column Breaks 220

Converting a Multicolumn Layout to a Single Column 222


10 Laying Out a Document's Pages 224

Setting Margins 224

Using Preset Margins 226

Creating Custom Margins 226

Inserting Page Breaks 229

Dividing a Document into Sections 231

Understanding Section Breaks 232

Inserting a Section Break 232

Changing a Section Break 233

Removing a Section Break 233

Setting Page Orientation 234

Designating a Paper Size 236

Using a Standard Paper Size 236

Using a Custom Paper Size 236

Numbering the Lines in a Document 238

Numbering Lines the Fast Way 239

Setting Up Line Numbers with Precision 239

Hyphenating a Document 240

Automatic Hyphenation 241

Manual Hyphenation 242

Adding a Watermark to the Page 242

Inserting a Preformatted Watermark 243

Creating a Customized Watermark 244

Removing a Watermark 245

Adding a Colored Background to the Page 245

Placing a Border Around the Page 247

11 Formatting Documents with Themes and Templates 249

Using Themes 249

Applying a Theme 250

Browsing for a Theme 251

Removing a Theme from a Document 252

Modifying a Theme 252

Creating a Custom Theme 258

Deleting a Custom Theme 259

Using Templates 259

What Templates Are 259

Types of Templates 260

Where Templates Are Stored 261

The Normal Template 262

Determining What Template a Document Is Using 263

Applying a Different Template to a Document 263

Modifying a Template 265

Creating a New Template 267

12 Adding Headers and Footers to a Document 269

Understanding Headers, Footers, and Field Codes 269

Inserting Preformatted Page Numbers 271

Inserting and Formatting Page Numbers 271

Inserting a Preformatted Header or Footer 273

Adding a Preformatted Header to a Document 274

Editing a Header or Footer 276

Getting In and Out of Header and Footer View 276

Moving Between Headers and Footers 276

Editing Text 277

Inserting and Deleting Field Codes 278

Changing the Position of a Header or Footer 279

Creating Different Headers or Footers for Odd and Even Pages 280

Hiding the Header or Footer on a Document's First Page 281

Removing a Header or Footer from a Document 282


13 Adding Graphics to Your Documents 284

Adding a Photo to a Document 284

Adding a Picture to a Document 285

Adding Clip Art to a Document 286

Finding and Inserting a Clip Art Graphic 287

Modifying a Graphic 290

Resizing a Graphic 290

Wrapping Text Around a Graphic 293

Changing a Graphic's Position 296

Cropping a Graphic 298

Adjusting Brightness and Contrast 300

Adding a Picture Style and Effects 302

Resetting a Picture 304

Drawing Shapes in Word 304

Drawing an AutoShape 305

Modifying an AutoShape 307

Adding Text to a Shape 308

Grouping Shapes or Drawn Objects 308

Deleting a Graphic 309

14 Working with Charts and Diagrams 310

Understanding Charts and Diagrams 310

Chart Basics 310

Diagram Basics 312

Creating a Chart 314

Creating a New Chart 314

Editing Chart Data 316

Modifying a Chart 318

Resizing a Chart 318

Changing a Chart's Text Wrapping Setting 318

Moving a Chart 319

Changing the Chart Type 319

Applying a Different Chart Layout 320

Applying a Chart Style 322

Adding Text Elements to a Chart 323

Inserting a SmartArt Diagram 327

Creating a New Diagram 328

Modifying a Diagram 330

Resizing a Diagram 330

Changing a Diagram's Text Wrapping Setting 331

Moving a Diagram 331

Applying a Different Diagram Layout 331

Applying a SmartArt Style to a Diagram 331

Reversing a Diagram's Direction 332

Adding and Removing Shapes 332

Reorganizing a Diagram 334

*Note: Chapters 15-22 do not appear in the printed book and are located online

15 Using Advanced Text Features (online) 335

Creating and Formatting Text Boxes 335

Inserting a Text Box 336

Resizing a Text Box 339

Moving a Text Box 340

Formatting a Text Box 341

Formatting Text in a Text Box 342

Linking Text Boxes 343

Using WordArt 345

Inserting WordArt Text 346

Editing WordArt Text 347

Changing the Format of a WordArt Object 347

Addressing Envelopes 351

Addressing an Envelope by Itself 352

Adding an Envelope to a Letter 353

16 Citing Your Sources in a Word Document (online) 355

Managing Sources 355

Adding a Source 356

Editing a Source 359

Deleting a Source 359

Working with Citations 360

Adding a Citation to a Document 360

Editing a Citation 361

Deleting a Citation 363

Generating a Bibliography 363

Adding a Bibliography to a Document 363

Working with Endnotes and Footnotes 364

Inserting a Footnote 365

Inserting an Endnote 366

Jumping to a Note and Between Notes 367

Deleting a Note 367

Switching from One Type of Note to Another 368

17 Generating Outlines, Tables of Contents, and Indexes (online) 370

Creating an Outline 370

Working in Outline View 372

Building an Outline 373

Creating a Table of Contents 378

Adding a TOC to a Document 378

Updating a TOC 382

Deleting a TOC 382

Creating an Index 382

Adding an Index to a Document 383

Updating an Index 385

Deleting an Index 385


18 Performing Mail Merges (online) 388

Preparing the Main Document 389

Creating the Main Document for a Mail Merge 389

Setting Up Merge Fields 390

Performing a Basic Mail Merge 396

Previewing a Mail Merge 396

Creating Merge Documents for Printing 397

19 Collaborating with Others (online) 399

Working with Comments 400

Adding Comments to a Document 400

Working with a Reviewer's Comments 402

Tracking Changes 405

Tracking the Changes You Make to a Document 406

Accepting and Rejecting a Reviewer's Revisions 406

Limiting What Other Users Can Do to a Document 408

20 Sharing Word Documents Online (online) 412

Sharing a Document Through Email 412

Attaching a Document to an Email Message 413

Emailing a Link to a Document 414

Sharing a Document Through Windows Live and Word Web App 417

Working with SkyDrive 418

Using Word Web App 426

Using (or Not Using) Microsoft SharePoint 434

21 Adding Components That Work Only on the Screen (online) 435

Working with Hyperlinks 435

Creating Hyperlinks 436

Following a Hyperlink 442

Modifying a Hyperlink 443

Removing a Hyperlink 443

Using Bookmarks 444

Inserting a Bookmark 444

Jumping to a Bookmark 445

Deleting a Bookmark 449

Working with Cross-References 449

Inserting a Cross-Reference 449

Following a Cross-Reference 451

Deleting a Cross-Reference 451

22 Making Word Your Own (online) 452

Customizing the Quick Access Toolbar 452

Moving the Quick Access Toolbar 453

Adding Commands to the Quick Access Toolbar 454

Reorganizing the Quick Access Toolbar 458

Removing a Command from the Quick Access Toolbar 458

Restoring the Quick Access Toolbar 459

Customizing the Status Bar 459

Customizing the Ribbon 461

Minimizing the Ribbon 461

Showing and Hiding Tabs 462

Reorganizing the Ribbon 464

Renaming a Tab or Group 465

Creating a Custom Tab 466

Restoring the Ribbon 469

Creating a New Keyboard Shortcut 469

Index 473
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About Tim Huddleston

Tim Huddleston is a freelance writer, editor, and publishing consultant with more than 25 years of experience. He provides content development, technical writing, and editorial services for a diverse array of clients, including internationally known educational and trade publishers. Tim specializes in developing practical nonfiction content and has written and developed publications on a broad array of topics for the trade, educational, software, and institutional markets. His work can be found in print, online, and in software and multimedia applications of many kinds. In addition to a successful 15-year career as a freelance writer and editor, Tim has worked on-staff for major publishers such as McGraw-Hill, Macmillan, Que Corp., New Riders Publishing, and The Indianapolis Star-News. Tim's background also includes several years as a broadcast journalist. He holds a double B.A. in English and French from Centre College. Tim lives in Charlotte, N.C. with his wife, Tara, their two daughters, Savannah and Lucy, two dogs, a parrot, a collection of fire-bellied toads, and--from time to time--a gecko.

More information can be found at Tim's website, located at You can contact Tim via email at

Michael Miller has written more than 100 nonfiction how-to books over the past two decades, including Que's Googlepedia: The Ultimate Google Resource, Absolute Beginner's Guide to Computer Basics, YouTube for Business, Sams Teach Yourself YouTube in 10 Minutes, and Sams Teach Yourself Wikipedia in 10 Minutes. He also authored The Complete Idiot's Guide to Search Engine Optimization for Alpha Books. Collectively, his books have sold more than 1 million copies worldwide. Miller has established a reputation for clearly explaining technical topics to nontechnical readers and for offering useful real-world advice about complicated topics.

More information can be found at the author's website, located at He can be contacted via email at
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