Special Edition Using Microsoft Office Outlook 2007

Special Edition Using Microsoft Office Outlook 2007

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Description

Every business professional faces challenges in managing their time to be as efficient and productive as possible. Information management has become an important everyday task in helping manage these challenges successfully, and Microsoft Outlook is the gold standard to help users stay organized. Outlook not only helps manage contacts, appointments, and tasks, it also serves as the e-mail and fax client. Outlook 2007 has been redesigned and improved with a new user interface, electronic business cards, RSS support, smart scheduling, anti-phishing capabilities, junk e-mail filter, and more. Case study sections called "Improving Your Outlook" illustrate how to apply the information learned in real-world situations. Troubleshooting sections in each chapter illustrate common problems that occur when using Outlook, followed by a detailed solution. With this book, you learn the latest features and improvements in Outlook by focusing on user productivity through real-world techniques in real-world environments. IntroductionI Setting Up and Configuring Outlook1 What's New in Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Getting Started and Getting Help . . . . . . . . . . . . . . . . . . . 253 Managing Outlook Folders . . . 394 Creating Views and Print Styles . . . . . . . . . . . . . . . . . . . . . 795 Customizing Command Bars . . 117II Outlook as a Personal Information Manager6 Managing Personal InformationUsing Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1397 Creating and Using Categories . . . . . . . . . . . . . 1458 Customizing Outlook Today . . . 1619 Creating Contacts . . . . 17910 Working with Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20711 Address Books and Directory Services . . . . . . . . . . . . 24712 Using the Outlook Calendar . . . . . . . . . . . . . . . . . . . . . . . 25713 Collaborating with Calendars . . . . . . . . . . . . . . . . . . . . . . 30114 Working with Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32115 Staying Organized with the Outlook Journal . . . . . 34916 Using Outlook Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 367III Outlook as a Mail Client17 Working with Mail Accounts . . . . . . . . . . . . . . . . . . . . . . . 37918 Creating New Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40719 Receiving Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43520 Using Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46321 Setting Outlook Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47522 Finding and Organizing Outlook Items . . . . . . . . . . . . 51123 Importing, Exporting, and Backing UpOutlook Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53724 Compacting and Archiving Items . . . . . . . . . . . . . . . . . . 56125 Using Outlook Securely . . . . . . . . . . . . . . . . . . . . . . . . . . . . 583IV Outlook as the Client for Exchange Server26 Using Outlook as an Exchange Client . . . . . . . . . . . . . 62127 Creating and Using Rules . . . . . . . . . . . . . . . . . . . . . . . . . . 65128 Advanced Exchange Options . . . . . . . . . . . . . . . . . . . . . . 68329 Exchange Public Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . 69530 Working Remotely with Exchange Server . . . . . . . . . 72131 Advances with Outlook and ExchangeServer 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 747V Programming and Advanced Outlook Topics32 Creating and Using Custom Forms . . . . . . . . . . . . . . . . 75733 Using VBA in Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79534 Advanced Outlook Programming Topics . . . . . . . . . . 81935 Business Contact Manager . . . . . . . . . . . . . . . . . . . . . . . . . 83336 Reading RSS Feeds in Outlook . . . . . . . . . . . . . . . . . . . . 879VI AppendicesA Installing Outlook 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 897B Using the Office Resource Kit . . . . . . . . . . . . . . . . . . . . . . 907C Outlook's Files, Folders, and Registry Keys . . . . . . . 915D Outlook's Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 921E Working with the Windows Registry . . . . . . . . . . . . . . 927F Outlook Shortcut Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 939G Outlook Fields and Equivalent Properties . . . . . . . . 951Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 961
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Product details

  • Paperback | 1032 pages
  • 177.8 x 228.6 x 55.9mm | 1,542.23g
  • Que Corporation,U.S.
  • Indianapolis, IN, United States
  • English
  • Special edition
  • Special
  • 0789736063
  • 9780789736062

Back cover copy

Every business professional faces challenges in managing their time to be as efficient and productive as possible. Information management has become an important everyday task in helping manage these challenges successfully, and Microsoft Outlook is the gold standard to help users stay organized. Outlook not only helps manage contacts, appointments, and tasks, it also serves as the e-mail and fax client. Outlook 2007 has been redesigned and improved with a new user interface, electronic business cards, RSS support, smart scheduling, anti-phishing capabilities, junk e-mail filter, and more. Case study sections called "Improving Your Outlook" illustrate how to apply the information learned in real-world situations. Troubleshooting sections in each chapter illustrate common problems that occur when using Outlook, followed by a detailed solution. With this book, you learn the latest features and improvements in Outlook by focusing on user productivity through real-world techniques in real-world environments. Introduction I Setting Up and Configuring Outlook 1 What's New in Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 2 Getting Started and Getting Help . . . . . . . . . . . . . . . . . . . 25 3 Managing Outlook Folders . . . 39 4 Creating Views and Print Styles . . . . . . . . . . . . . . . . . . . . . 79 5 Customizing Command Bars . . 117 II Outlook as a Personal Information Manager 6 Managing Personal Information Using Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 7 Creating and Using Categories . . . . . . . . . . . . . 145 8 Customizing Outlook Today . . . 161 9 Creating Contacts . . . . 179 10 Working with Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207 11 Address Books and Directory Services . . . . . . . . . . . . 247 12 Using the Outlook Calendar . . . . . . . . . . . . . . . . . . . . . . . 257 13 Collaborating with Calendars . . . . . . . . . . . . . . . . . . . . . . 301 14 Working with Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321 15 Staying Organized with the Outlook Journal . . . . . 349 16 Using Outlook Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 367 III Outlook as a Mail Client 17 Working with Mail Accounts . . . . . . . . . . . . . . . . . . . . . . . 379 18 Creating New Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . 407 19 Receiving Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 435 20 Using Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 463 21 Setting Outlook Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . 475 22 Finding and Organizing Outlook Items . . . . . . . . . . . . 511 23 Importing, Exporting, and Backing Up Outlook Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 537 24 Compacting and Archiving Items . . . . . . . . . . . . . . . . . . 561 25 Using Outlook Securely . . . . . . . . . . . . . . . . . . . . . . . . . . . . 583 IV Outlook as the Client for Exchange Server 26 Using Outlook as an Exchange Client . . . . . . . . . . . . . 621 27 Creating and Using Rules . . . . . . . . . . . . . . . . . . . . . . . . . . 651 28 Advanced Exchange Options . . . . . . . . . . . . . . . . . . . . . . 683 29 Exchange Public Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . 695 30 Working Remotely with Exchange Server . . . . . . . . . 721 31 Advances with Outlook and Exchange Server 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 747 V Programming and Advanced Outlook Topics 32 Creating and Using Custom Forms . . . . . . . . . . . . . . . . 757 33 Using VBA in Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 795 34 Advanced Outlook Programming Topics . . . . . . . . . . 819 35 Business Contact Manager . . . . . . . . . . . . . . . . . . . . . . . . . 833 36 Reading RSS Feeds in Outlook . . . . . . . . . . . . . . . . . . . . 879 VI Appendices A Installing Outlook 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 897 B Using the Office Resource Kit . . . . . . . . . . . . . . . . . . . . . . 907 C Outlook's Files, Folders, and Registry Keys . . . . . . . 915 D Outlook's Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 921 E Working with the Windows Registry . . . . . . . . . . . . . . 927 F Outlook Shortcut Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 939 G Outlook Fields and Equivalent Properties . . . . . . . . 951 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 961
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About Patricia DiGiacomo

Patricia DiGiacomo didn't plan on spending her life working with computers. She graduatedfrom the University of California, Davis, with a degree in Environmental Sciences, butevery job she has ever had has involved computers. Finally, in 1996, she stopped fightingthe inevitable and took a job as an IT manager for a telecommunications company inSacramento, California. In 2001, Microsoft awarded Patricia Most Valuable Professionalstatus for Microsoft Outlook. She spent the majority of her professional career thus farworking for a box company as an IT Manager, and finally in 2005 she took a job withMicrosoft as a technical writer.Patricia has authored numerous articles about Exchange and Outlook for various onlinetechnical journals and wrote Special Edition Using Microsoft Office Outlook 2003. She's agadget geek and enjoys beta testing the latest Microsoft Mobile devices.Patricia lives in Seattle, Washington. In her spare time she watches a lot of TV and movies,and she is an avid reader.
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Table of contents

IntroductionI Setting Up and Configuring Outlook1 What's New in Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Getting Started and Getting Help . . . . . . . . . . . . . . . . . . . 253 Managing Outlook Folders . . . 394 Creating Views and Print Styles . . . . . . . . . . . . . . . . . . . . . 795 Customizing Command Bars . . 117II Outlook as a Personal Information Manager6 Managing Personal InformationUsing Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1397 Creating and Using Categories . . . . . . . . . . . . . 1458 Customizing Outlook Today . . . 1619 Creating Contacts . . . . 17910 Working with Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20711 Address Books and Directory Services . . . . . . . . . . . . 24712 Using the Outlook Calendar . . . . . . . . . . . . . . . . . . . . . . . 25713 Collaborating with Calendars . . . . . . . . . . . . . . . . . . . . . . 30114 Working with Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32115 Staying Organized with the Outlook Journal . . . . . 34916 Using Outlook Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 367III Outlook as a Mail Client17 Working with Mail Accounts . . . . . . . . . . . . . . . . . . . . . . . 37918 Creating New Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40719 Receiving Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43520 Using Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46321 Setting Outlook Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47522 Finding and Organizing Outlook Items . . . . . . . . . . . . 51123 Importing, Exporting, and Backing UpOutlook Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53724 Compacting and Archiving Items . . . . . . . . . . . . . . . . . . 56125 Using Outlook Securely . . . . . . . . . . . . . . . . . . . . . . . . . . . . 583IV Outlook as the Client for Exchange Server26 Using Outlook as an Exchange Client . . . . . . . . . . . . . 62127 Creating and Using Rules . . . . . . . . . . . . . . . . . . . . . . . . . . 65128 Advanced Exchange Options . . . . . . . . . . . . . . . . . . . . . . 68329 Exchange Public Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . 69530 Working Remotely with Exchange Server . . . . . . . . . 72131 Advances with Outlook and ExchangeServer 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 747V Programming and Advanced Outlook Topics32 Creating and Using Custom Forms . . . . . . . . . . . . . . . . 75733 Using VBA in Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79534 Advanced Outlook Programming Topics . . . . . . . . . . 81935 Business Contact Manager . . . . . . . . . . . . . . . . . . . . . . . . . 83336 Reading RSS Feeds in Outlook . . . . . . . . . . . . . . . . . . . . 879VI AppendicesA Installing Outlook 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 897B Using the Office Resource Kit . . . . . . . . . . . . . . . . . . . . . . 907C Outlook's Files, Folders, and Registry Keys . . . . . . . 915D Outlook's Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 921E Working with the Windows Registry . . . . . . . . . . . . . . 927F Outlook Shortcut Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 939G Outlook Fields and Equivalent Properties . . . . . . . . 951Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 961
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