My PowerPoint 2016 (includes Content Update Program)

My PowerPoint 2016 (includes Content Update Program)

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Book + Content Update Program

If you want to deliver truly attention-grabbing presentations with PowerPoint 2016, My PowerPoint 2016 is your must-have companion. Friendly, quick, and packed with real-world advice, it walks you through every task you'll want to perform, including:

Choosing the right design
Creating and inserting shapes and pictures
Incorporating effective animations, transitions, and multimedia content
Finalizing and printing your presentation
Setting up and delivering slide shows
Modifying themes and templates to your precise needs
And much more

Every task is presented step-by-step, using carefully annotated, full-color screenshots, all numbered so there's no chance of getting lost of confused. Everything's clearly organized in modular, self-contained chapters designed to help you get more powerful results from Microsoft's PowerPoint 2016, and get them faster. Throughout, the book is packed with helpful tips and lists - plus quick solutions to the problems you're most likely to encounter.

In addition, this book is part of Que's exciting new Content Update Program. As Microsoft updates features of PowerPoint 2016, sections of this book will be updated or new sections will be added to match the updates to the software. The updates will be delivered to you via a FREE Web Edition of this book, which can be accessed with any Internet connection. To learn more, visit

How to access the free web edition: Follow the instructions within the book to learn how to register your book to access the FREE Web Edition.
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Product details

  • Paperback | 368 pages
  • 169 x 226 x 17mm | 572g
  • Que Corporation,U.S.
  • United States
  • English
  • Annotated
  • 0789755688
  • 9780789755681
  • 858,862

Table of contents

1 Getting Started 3
PowerPoint Everywhere 3
Looking at the New Features 5
Improved Office Themes 5
New "Modern" Chart Types 7
Improved Smart Guides 7
More Picture-Quality Options 7
Improved Video Resolution 8
Record Ink 8
Ink Equations 9
Insert Screen Recording 9
Tell Me 10
Insights 10
Installing Microsoft Office 2016 11
The PowerPoint 2016 Interface 14
The Start Screen 15
The Ribbon 18
The Shortcut Menu and Mini Toolbar 23
Backstage View 24
The Editing Workspace (Normal View) 28
Other PowerPoint Views 29
Formatting Panes 34
Dynamic Paste Preview 36
Customizing the Quick Access Toolbar 37
Customize Your Quick Access Toolbar 37
2 PowerPoint Basics 45
Starting a Presentation 45
Choose a Look for Your Presentation 46
Add Slides 48
Formatting Text 51
Add Text in a Placeholder 52
Format Text 54
Format Paragraphs 59
Format Indents and Tabs 63
Changing Slide Size 66
Change Slide Size Without Distorting Content 66
Inserting Existing Slides 68
Copy and Paste Slides 68
Reuse Slides 71
Saving Your Presentation 73
Save to OneDrive 74
Save to Your Computer 76
Save as a Presentation or Show 77
3 Creating and Working with Shapes 81
Making and Manipulating Shapes 82
Insert, Resize, and Rotate Shapes 82
Add Text and Text Boxes 84
Duplicate Shapes 85
Select Objects and Shapes 86
Use the Selection Pane 87
Control the Order of Shapes 89
Tweak Shapes with Adjustment Handles 90
Change Shapes into Other Shapes 91
Create Your Own Shapes with Merge Shapes 91
Formatting Shapes 93
Apply One-Click Formatting with the Shape Styles Gallery 94
Manually Apply Solid Fill Colors 95
Use the Eyedropper to Apply Fill Color 100
Apply and Customize a Gradient Fill 101
Add a Picture or Texture Fill 103
Format Lines and Outlines 104
Add a Shadow 107
Add a Bevel 108
Apply 3-D Rotation 109
Copy Formatting with Format Painter 111
Formatting Graphical Text (WordArt) 112
Apply WordArt Formatting with One Click 112
Fill Text with a Picture 113
4 Aligning and Positioning Shapes 117
Using Smart Guides 117
Align and Distribute with Smart Guides 118
Using Alignment Tools 119
Align with Alignment Tools 119
Distribute with Alignment Tools 120
Using Drawing Guides 122
Align Shapes Using Drawing Guides 122
Grouping Objects for Easier Alignment 124
Group Shapes 125
5 Working with Pictures 127
Inserting Pictures 128
Insert Pictures from Your Hard Drive 128
Insert Online Pictures 129
Insert Screen Captures 131
Turn Pictures into SmartArt 132
Cropping and Resizing Pictures 133
Resize Pictures 134
Crop Pictures 135
Crop to Aspect Ratio 138
Crop to Shape 139
Formatting Pictures 140
Apply Formatting with Picture Styles 141
Remove Picture Backgrounds 142
Apply Picture Corrections 144
Recolor and Color Correct a Picture 145
Apply Artistic Effects 148
Swap One Picture for Another 149
Compressing Pictures 152
Compress Pictures to Reduce File Size 153
Creating a Photo Album 155
Create a Photo Album 155
6 Creating Diagrams and Tables 159
Creating SmartArt Graphics 159
Insert a SmartArt Graphic 160
Add Text and Shapes 162
Convert Text to SmartArt 164
Create a Picture Diagram 165
Formatting SmartArt Graphics 165
Change Diagram Colors 166
Change Diagram Styles 167
Format Fonts in Diagrams 169
Working with Tables 169
Create Tables 170
Move Around in a Table 171
Resize Tables, Rows, and Columns 172
Formatting a Table 173
Apply Table Quick Styles 173
Format Table Shading 174
Format Table Borders 176
Format Text in a Table 178
7 Creating and Formatting Charts 181
Creating Charts in PowerPoint 181
Insert a Chart 182
Add or Change Chart Data 184
Change the Chart Type 187
Create a Combination Chart 188
Formatting Charts 189
Apply Quick Styles and Layouts 189
Change Chart Colors 190
Add and Remove Elements 193
Position and Format Data Labels 194
Format Numbers 196
Change the Value Axis Scale 197
Using the Data Tools 198
Hide and Unhide Data 199
Use the Chart Filters Icon 200
Inserting Charts from Excel 203
Link and Embed Excel Charts 204
Edit Linked Excel Chart Data in PowerPoint 205
Edit Linked Excel Chart Data in Excel 206
8 Adding Animations and Transitions 209
Applying Transitions 210
Add Transitions to Slides 210
Advance Slides Automatically 213
Understanding Animation Basics 214
Add Animation and Specify When It Plays 214
Add a Second Animation to an Object 216
Add Animation to Text 218
Add Emphasis Animation 219
Create a Motion Path Animation 220
Add a Trigger Animation 222
Fine-Tuning Animations 223
Set Duration and Delay in the Animation Pane Timeline 223
Repeat an Animation 225
Reuse an Animation 226
Animate a Chart or SmartArt Graphic 227
9 Using Multimedia 231
Inserting Audio and Video 231
Insert Video or Audio from Your Hard Drive 232
Insert Online Video 233
Record Your Own Audio 234
Record a Video of Your Screen 235
Editing and Formatting Audio and Video 236
Trim Time from Audio and Video 237
Fade Audio and Video In and Out 238
Add a Poster Frame to a Video 239
Crop a Video 240
Apply Video Styles and Other Formatting 241
Setting Up Audio and Video Playback 244
Play a Media File Automatically or When Clicked 244
Play a Media File "On Click" 246
Control Other Video Playback Options 248
Play Audio as a Background Track 249
Add Bookmarks to the Media Timeline 250
Use Bookmarks to Sync Animation to Your Media 251
Making Your Media More Portable 252
Optimize Media Compatibility 252
Compress Media 253
10 Printing and Finalizing Your Presentation 255
Creating Sections 256
Adding Headers and Footers 258
Requirement 1: Add Footer Placeholders 259
Requirement 2: Populate the Footer Placeholders 261
Reviewing Your Presentation 262
Add Comments 263
Add Ink 264
Share with Colleagues 265
Use Review and Compare 268
Printing 270
Use Black and White Settings 270
Print Slides 272
Print Handouts 274
Print Notes Pages 275
Checking for Issues 278
Check Compatibility 278
Check Accessibility 279
Inspect Document 280
11 Setting Up Your Slide Show 285
Setting Up the Presentation Structure 285
Add Speaker Notes 286
Hide Slides 288
Add Links So You Can Jump Around 289
Create Custom Shows 293
Set Up Slide Show Options 294
Delivering Your Presentation 296
Start the Slide Show 296
Navigate the Slide Show 297
Use Presenter View 300
Using Alternative Delivery Methods 303
Present Online 304
Save as a Video 306
Save as a Picture Presentation 308
Save a Presentation as a PDF 309
12 Creating Your Own Theme 315
Office Themes Versus PowerPoint Templates 315
Changing Theme Colors, Fonts, and Effects 316
Create Your Own Theme Color Set 317
Choose a Different Font Set 319
Select a Different Effects Set 321
Formatting Masters and Layouts 323
Apply Colors, Fonts, Effects 323
Format the Master Background 324
Format and Position Master Placeholders 327
Format the Title Slide Layout 329
Format Individual Slide Layouts 330
Create a Custom Layout 332
Saving Themes and Templates 334
Save a Template 335
Save a Theme 336
Index 339
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About Echo Swinford

A Microsoft PowerPoint MVP since 2000, Echo Swinford began her PowerPoint career in 1997 working for a medical education communications company, where she was responsible for the development of enduring materials and stand-alone modules for continuing medical education programs.

Echo holds a master's degree in New Media from the Indiana University-Purdue University at Indianapolis School of Informatics. She is self-employed, specializing in developing PowerPoint templates, presentation creation and makeovers, and training for large and small corporate clients. Echo has been a featured speaker for the Presentation Summit (formerly PowerPoint Live) user conference since its inception.

Echo's first book, Fixing PowerPoint Annoyances, was published by O'Reilly Media in February 2006, and The PowerPoint 2007 Complete Makeover Kit, co-authored with Geetesh Bajaj, was published by Que in November 2008. Her third book, Building PowerPoint Templates: Step by Step with the Experts (co-authored with Julie Terberg), came out in fall 2012 and was also published by Que. Video publications for Que include LiveLessons for PowerPoint 2010, 2013, and 2016, and PowerPoint for iPad. Echo also has a string of tech editing credits with these and other publishers.

Visit Echo's website at
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