My Office 2016 (includes Content Update Program)

My Office 2016 (includes Content Update Program)

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Book + Content Update Program

My Office 2016 introduces readers to this new version of the suite and shows them how to get the most out of the apps. The book clearly explains what to expect from the new version of Office, what the program limitations are, and discusses best practices for using the apps. My Office 2016 teaches readers how to use Word, Excel, PowerPoint, Outlook, Access, and OneDrive in an easy-to-follow, task-based format. Topics covered include how to use the main features that come with each Office application, how to synchronize documents between devices, and how to collaborate with others.

* Master core skills you can use in every Office 2016 program
* Quickly create visual documents with advanced formatting and graphics
* Build complex documents with columns, footnotes, headers, and tables
* Enter and organize Excel data more accurately and efficiently
* Quickly move, copy, delete, and format large amounts of data with Excel ranges
* Use charts to make data more visual, intuitively understandable, and actionable
* Add pizzazz to PowerPoint slide shows with animations and transitions
* Use Outlook 2016 to efficiently manage your email, contacts, and calendar
* Bring all your ideas and notes together in a OneNote notebook
* Start building useful Access 2016 databases
* Customize your Office applications to work the way you do
* Store and share your Office files in the cloud with Microsoft OneDrive
* Collaborate with others, including people using other versions of Office

In addition, this book is part of Que's exciting new Content Update Program. As Microsoft updates features of Office 2016, sections of this book will be updated or new sections will be added to match the updates to the software. The updates will be delivered to you via a FREE Web Edition of this book, which can be accessed with any Internet connection. To learn more, visit

How to access the free web edition: Follow the instructions within the book to learn how to register your book to access the FREE Web Edition.
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Product details

  • Paperback | 432 pages
  • 164 x 228 x 20mm | 668g
  • Que Corporation,U.S.
  • United States
  • English
  • 0789754983
  • 9780789754981
  • 1,617,703

Table of contents

Chapter 1 Getting Started with Office 2016 3
Understanding Office 365 and Office 2016 4
Learning How Office 365 Works 4
Taking Your First Steps with Office 2016 .5
Sign In to Your Microsoft Account 5
Create a Microsoft Account 7
Sign Out of Your Microsoft Account 9
Switch Between Office 2016 Applications 10
Creating a New Document 11
Create a Blank Document at Startup 12
Create a Blank Document After an Office 2016 Application Is Running 12
Creating a Document from a Template or Theme 13
Preserving Your Work 14
Save a New Document 14
Create a Duplicate of a Document 16
Convert a Document to the Latest Format 17
Working with Documents 18
Open a Document 18
Pin a Document to the Recent Tab 20
Print a Document. 21
Chapter 2 Formatting Documents 23
Selecting Text 24
Select Text with a Mouse 25
Changing the Font 26
Understanding Typefaces 27
Set the Typeface 28
Change the Type Size 29
Apply Type Effects 30
Set Text Colors 31
Formatting Paragraphs 32
Align Paragraphs 32
Set the Line Spacing 33
Build a Bulleted List 34
Create a Numbered List 35
Set the Indentation 37
Working with Formatting 37
Apply Styles 38
Apply Text Effects 39
Clear Formatting 40
Chapter 3 Working with Office 2016 Graphics 43
Working with Shapes 44
Inserting a Line 44
Inserting Any Other Shape 45
Inserting Images 46
Inserting a Picture 47
Understanding SmartArt Graphics 49
Inserting a SmartArt Graphic 50
Inserting WordArt 51
Formatting and Editing Graphic Objects 52
Selecting Graphic Objects 53
Lassoing Graphic Objects 53
Sizing a Graphic Object 54
Moving a Graphic Object 55
Rotating a Graphic Object 56
Formatting a Graphic Object 57
Chapter 4 Working with Text in Word 61
Learning Text Basics 62
Enter and Edit Text 62
Enter Text with AutoCorrect 63
Insert Symbols 65
Insert Symbols Using AutoCorrect 66
Set Tabs 67
Enter Headings 69
Finding and Replacing Text 70
Find Text 71
Replace Text 73
Proofing Text 75
Handle Spelling and Grammar Errors 76
Adding Hyperlinks 77
Insert a Hyperlink 78
Chapter 5 Working with Page Layout and Design in Word 81
Building a Table 82
Insert a Table 82
Select Table Elements 84
Format a Table 85
Insert New Rows 86
Insert New Columns 87
Delete Table Elements 88
Working with Headers and Footers 89
Adding a Header 90
Adding a Footer 93
Changing the Page Setup 94
Setting the Margins 95
Changing the Page Orientation 97
Changing the Paper Size 98
Add a Page Break 99
Understanding Sections 99
Add a Section Break 100
Display Text in Columns 101
Adding Footnotes and Endnotes 103
Insert a Footnote or Endnote 104
Chapter 6 Entering Excel Data 107
Understanding Worksheet Cells and Data 108
Working with Numbers 109
Working with Text 109
Working with Dates and Times 110
Entering and Editing Data 112
Enter Cell Data 112
Edit Cell Data 113
Working with Formulas and Functions 114
Build a Formula 115
Understanding Functions 117
Add a Function Directly to a Cell 118
Add a Function Using the Function Wizard 119
Building a Table 121
Convert Cells to a Table 122
Select Table Elements 123
Format a Table 123
Add New Rows and Columns 125
Delete Rows and Columns 126
Sort a Table 126
Filter a Table 128
Chapter 7 Getting More Out of Excel Ranges 131
Selecting a Range 132
Select a Range with a Mouse 132
Select a Range on a Touchscreen 133
Working with Excel Ranges 133
Fill a Range with a Specific Value 134
Fill a Range with a Series of Values 135
Make a Copy of a Range 137
Move a Range 138
Insert a Range 139
Delete a Range 140
Working with Range Names 141
Name a Range 142
Formatting a Range 142
Learning About Data Formats 143
Apply a Numeric or Date Format 146
Control the Number of Decimal Places 147
Resize Columns 148
Resize Rows 149
Add Borders 150
Wrap Text Within a Cell 151
Chapter 8 Visualizing Excel Data with Charts 153
Creating a Chart 154
Create an Embedded Chart 155
Create a Chart in a Separate Sheet 156
Working with Charts 157
Understanding Excel's Chart Types 157
Change the Chart Type 159
Move a Chart 161
Resize a Chart 162
Change the Chart Layout and Style 162
Working with Chart Elements 163
Select Chart Elements 163
Format Chart Elements 164
Add Titles 165
Add a Chart Legend 166
Add Data Marker Labels 167
Chapter 9 Building a PowerPoint Presentation 169
Adding a Slide to the Presentation 170
Understanding Slide Layouts 170
Insert a New Slide 172
Duplicate a Slide 173
Adding Data to a Slide 174
Add Text 175
Create a Bulleted List 175
Add a Video 177
Add a Chart 178
Add a Table 180
Working with Slides 181
Select Slides 181
Rearrange Slides 181
Change the Layout of a Slide 182
Hide a Slide 182
Add Notes to a Slide 184
Understanding the Slide Master 186
Work with the Slide Master 186
Chapter 10 Working with PowerPoint Slide Shows 191
Defining Slide Animations 192
Animation Guidelines 192
Set Up a Slide Transition 193
Animate Slide Objects 195
Add an Animation 196
Preparing a Slide Show 198
Rehearse Slide Timings 199
Recording Narration 200
Record Narration for a Slide 201
Record Narration for an Entire Presentation 202
Setting Up Multiple Versions of a Slide Show 204
Create a Custom Slide Show 205
Running a Slide Show 206
Start the Slide Show 206
Navigate Slides 207
Set Up an Automatic Slide Show 210
Chapter 11 Sending and Receiving Outlook Email 213
Setting Up Your Email Account 214
Add an Account Automatically 214
Add an Account Manually 216
Composing and Sending a New Message 218
Compose a Message 218
Use the Contacts List to Specify Recipients 220
Attach a File to a Message 221
Reading and Working with Incoming Mail 222
Retrieve and Read Messages 222
Reply to a Message 224
Forward a Message 225
Save an Attachment 226
Move a Message 227
Delete a Message 228
Chapter 12 Scheduling with the Outlook Calendar 231
Using the Calendar Folder 232
Switch to the Calendar Folder 232
Navigate to a Date 233
Switch the Calendar's View 234
Setting Up Appointments 235
Create a New Appointment 236
Taking Advantage of AutoDate 237
Create a Recurring Appointment 239
Appointments Versus All-Day Events 241
Schedule an All-Day Event 242
Understanding Meeting Requests 242
Request a Meeting 243
Chapter 13 Keeping in Touch with Outlook Contacts 247
Exploring the Contacts Folder 248
Switch to the Contacts Folder 248
Understanding the Contacts Folder Views 249
Adding a New Contact 250
Create a New Contact from Scratch 250
Understanding Outlook's Contact Data Fields 252
Create a Contact from the Same Company 253
Create a Contact from an Email Message 254
Importing Contact Data 255
Import Contact Data 255
Working with Your Contacts 259
Edit Contact Data 259
Add a Picture for a Contact 260
Send an Email to a Contact 261
Request a Meeting with a Contact 262
View a Map of a Contact's Address 263
Print a Contact Address on an Envelope or Label 264
Chapter 14 Building a OneNote Notebook 267
Working with Sections 268
Insert a New Section 269
Rename a Section 269
Color-Code a Section 270
Working with Pages 271
Insert a New Page 271
Insert a New Page from a Template 272
Enter Text on a Page 273
Work with Page Containers 274
Building a OneNote Table 274
Insert a Table 275
Working with Tags 277
Tag an Item 277
Build Lists 279
Create a To-Do List 280
Chapter 15 Getting More Out of OneNote 283
Working with Notebooks 284
Create a New Notebook 284
Switch Between Notebooks 285
Set Notebook Properties 286
Adding Data to a Page 287
Insert the Date and Time 288
Add a Link to a Website 289
Add a Link to a OneNote Location 290
Insert a Spreadsheet File 291
Insert a New Spreadsheet 293
Attach a File 294
Adding Ink 295
Handwrite Text 295
Highlight Text .296
Convert Ink to Text 297
Erase Ink 298
Chapter 16 Learning Access Basics 301
Understanding Access Databases 302
Creating a Database 303
Create a Database 303
Building and Working with Tables 304
Designing a Table 304
Learning About Access Data Types 307
Create a Table 308
Enter Data 309
Sort Table Data 311
Filter Table Data 312
Querying Access Data 313
Design a Simple Query 313
Understanding Query Criteria 315
Enter Query Criteria 317
Creating Forms 319
Create a Basic Form 319
Navigating Form Fields and Records 320
Run the Form Wizard 321
Creating Reports 323
Create a Basic Report 323
Run the Report Wizard 324
Chapter 17 Customizing the Office 2016 Applications 329
Working with Application Options 330
Working with the Options Dialog Box 330
Changing Your User Name and Initials 331
Bypassing the Start Screen at Launch 332
Customizing the Interface 333
Pinning the Ribbon 333
Hiding the Ribbon 334
Customizing the Ribbon 334
Changing the Position of the Quick Access Toolbar 338
Customizing the Quick Access Toolbar 339
Setting the Office Background 341
Chapter 18 Collaborating with Others 343
Collaborating in Word with Comments and Changes 344
Insert Comments in a Word Document 344
Edit a Comment 345
Delete a Comment 345
Track Changes in a Word Document 346
Control the Display of Comments and Changes .346
Control the Markup Display 348
Navigate Comments and Changes 349
Accept or Reject Comments and Changes 350
Collaborating in Excel with Comments and Changes 351
Insert Comments in Cells 352
View Workbook Comments 353
Track Worksheet Changes 354
Accept or Reject Workbook Changes 356
Share an Excel Workbook with Other Users 358
Display and Removing Reviewers 360
Handle Sharing Conflicts 361
Sharing a Document Online 362
Save a Document to OneDrive 362
Send an Invitation to Share a OneDrive Document 363
Copy a Link to Share a OneDrive Document 365
Appendix A Excel Worksheet Function Reference 367
Financial Functions 370
Date and Time Functions 374
Math and Trigonometry Functions 375
Statistical Functions 378
Lookup and Reference Functions 383
Database Functions 384
Text Functions 385
Logical Functions 387
Information Functions 387
Engineering Functions 388
Cube Functions 391
Compatibility Functions 391
Web Functions 393
Index 395
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About Paul McFedries

Paul McFedries is a Microsoft Office expert and full-time technical writer. Paul has been authoring computer books since 1991 and has more than 85 books to his credit, which combined have sold more than four million copies worldwide. His titles include the Que Publishing books Formulas and Functions with Microsoft Excel 2016, PCs for Grownups, and Windows 10 In Depth (with coauthor Brian Knittel), as well as the Sams Publishing book Windows 7 Unleashed. Paul is also the proprietor of Word Spy (, a website devoted to lexpionage, the sleuthing of new words and phrases that have entered the English language. Please drop by Paul's personal website at or follow Paul on Twitter at
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