The ICSA Guide to Document Retention

The ICSA Guide to Document Retention

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All businesses need to keep certain records for legal and commercial reasons. The difficulty lies in knowing which documents must be kept and for how long. Building on the success of the ICSA's "A Short Guide to the Retention of Documents", this updated and enhanced guide provides an overview of the law and best practice relating to the retention and storage of key business documentation. The guide outlines the main principles that should be applied when framing a retention (and disposal) policy for such documentation. It suggests minimum retention periods for different types of documents based on best practice and, where applicable, the minimum retention periods required by law. Details of the legal background and the development of an appropriate retention policy are accompanied by a comprehensive look at the practicalities of retrieval and storage systems, with particular emphasis on the range of electronic storage methods and systems now available. The commentary is accompanied by a detailed schedule of retention periods, with legal and best practice references where relevant.
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Product details

  • Paperback | 273 pages
  • 140 x 220mm
  • London, United Kingdom
  • 1860722261
  • 9781860722264

Table of contents

Part 1: records management; when and where to start; who to involve; what to aim for; records management policies; retention policies; putting policies into practice; retention periods - basic principles; regulatory requirements; utility risk; limitation periods; evidence; paper records; organisation; filing; archivng; computer records; electronic data; converting paper to electronic media; organising data; regulatory issues; evidential value; BSI guidance; other media; retention periods - specific areas; accounting and tax records; Companies Act books and registers; share registration and dividends; employee records; pensions; health & safety records; contracts; customer records; financial services; records of insolvent and dissolved companies; destruction and disposal; data protection. Part 2: Schedule of retention periods. Appendices: examples of certificates.
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