Google Docs 4 Everyone
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Google Docs 4 Everyone

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Who needs expensive, old-fashioned office software? Now, you can do everything online, free, with Google Docs! Experts Steve and Nancy Holzner offer simple, step-by-step instructions and great insider tips for making the most of Google's powerful online word processing, spreadsheet, and presentation tools. You'll get started fast... learn how to create and format professional-quality documents of all kinds... collaborate with colleagues to build better proposals and presentations... use advanced tools like revision history, templates, and charts... discover Google Docs' latest features and shortcuts... and a whole lot more! No matter what kind of documents you create, this book can help you do the job better, faster, and more efficiently... and you'll never pay for office software again!



You'll Learn How To

* Get your free Google account and set up iGoogle for instant access to your documents

* Upload and use the documents you've already created with Microsoft Office

* Use Google Spreadsheet to create charts to display spreadsheet data

* Master Google Docs' easy, powerful document-editing and formatting tools

* Insert images into your documents and presentations

* Share documents securely with your colleagues

* Back up your documents offline and edit them when you don't have an Internet connection



Steven Holzner, former contributing editor at PC Magazine, is author of 108 computer books
that have sold more than 2.5 million copies. His most recent Pearson book is Facebook Marketing.

Nancy Holzner writes and edits technology books from her home in central New York state.
Her recent publications include books on Intuit QuickBase and Zoho. Nancy has also worked as
a medievalist, a high school teacher, and a corporate trainer.



CATEGORY: Productivity Suites

COVERS: Google Docs

USER LEVEL: Beginning-Intermediate
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Product details

  • Paperback | 264 pages
  • 175.26 x 228.6 x 17.78mm | 453.59g
  • Que Corporation,U.S.
  • Indianapolis, IN, United States
  • English
  • 0789739364
  • 9780789739360
  • 653,028

Back cover copy

Who needs expensive, old-fashioned office software? Now, you can do everything online, free, with Google Docs! Experts Steve and Nancy Holzner offer simple, step-by-step instructions and great insider tips for making the most of Google's powerful online word processing, spreadsheet, and presentation tools. You'll get started fast... learn how to create and format professional-quality documents of all kinds... collaborate with colleagues to build better proposals and presentations... use advanced tools like revision history, templates, and charts... discover Google Docs' latest features and shortcuts... and a whole lot more! No matter what kind of documents you create, this book can help you do the job better, faster, and more efficiently... and you'll never pay for office software again! You'll Learn How To - Get your free Google account and set up iGoogle for instant access to your documents - Upload and use the documents you've already created with Microsoft Office - Use Google Spreadsheet to create charts to display spreadsheet data - Master Google Docs' easy, powerful document-editing and formatting tools - Insert images into your documents and presentations - Share documents securely with your colleagues - Back up your documents offline and edit them when you don't have an Internet connection Steven Holzner, former contributing editor at PC Magazine, is author of 108 computer books
that have sold more than 2.5 million copies. His most recent Pearson book is Facebook Marketing. Nancy Holzner writes and edits technology books from her home in central New York state.
Her recent publications include books on Intuit QuickBase and Zoho. Nancy has also worked as
a medievalist, a high school teacher, and a corporate trainer. CATEGORY: Productivity Suites COVERS: Google Docs USER LEVEL: Beginning-Intermediate
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Table of contents

Introduction............................................................................................ 1

A Quick Overview of This Book................................................. 2

A Word About Security............................................................ 3

Technical Requirements for Using Google Docs......................... 4

1 Getting Started with Google Docs............................................................. 7

A Google Account: Your Passport to All Things Google.............. 8

Signing up and Signing in................................................ 8

What Can I Do with a Google Account?........................... 10

Managing Your Google Account............................................. 11

Changing Your Account Information................................ 11

Adding and Launching Google Applications..................... 12

Getting Familiar with the Google Docs Home Page.................. 12

Organizing Your Documents........................................... 13

Finding a Document...................................................... 16

iGoogle, You Google, Everybody Googles............................... 18

What's an iGoogle Page?.............................................. 19

Setting up iGoogle......................................................... 19

Customizing Your Page................................................. 20

iGoogle and Google Docs.............................................. 24

2 Starting Word Processing...................................................................... 29

Creating Your First Document................................................ 29

Naming the Document................................................... 30

Entering Text................................................................ 31

Saving the Document..................................................... 34

Introducing Formatting........................................................... 35

Using the Formatting Toolbar.......................................... 35

Using Keyboard Shortcuts............................................. 38

Printing a Document.............................................................. 39

Inserting Headers and Footers........................................ 39

Inserting Page Breaks................................................... 40

Checking Your Spelling.................................................. 40

Choosing Your Print Settings......................................... 40

Exporting and Printing the Document.............................. 41

Deleting a Document............................................................. 44

3 Formatting Documents.......................................................................... 45

Formatting a Document......................................................... 45

Working with Templates......................................................... 47

Creating a New Document from a Template..................... 47

Saving a Document as a Template.................................. 50

Importing and Exporting Documents........................................ 50

Importing Documents..................................................... 50

Exporting a Document................................................... 54

Doing Research.................................................................... 55

Using a Dictionary, Thesaurus, or Encyclopedia............... 56

Searching the Web from Your Document......................... 57

Working Offline..................................................................... 57

Downloading and Installing Gears................................... 58

Activating Gears............................................................ 60

Using Gears to Work Offline........................................... 62

Tweaking Your Offline Settings....................................... 63

4 Taking Your Docs to the Next Level: Lists, Tables, and Insertions.............. 65

Working with Lists................................................................. 65

Creating a List.............................................................. 66

Editing a List................................................................ 67

Adding Tables to a Document................................................. 71

Creating a Table............................................................ 71

Editing a Table.............................................................. 72

Inserting and Editing Images.................................................. 78

Getting an Image into Your Document............................. 78

Editing Images.............................................................. 82

Deleting an Image......................................................... 82

Working with Hyperlinks and Bookmarks................................. 82

Inserting a Hyperlink...................................................... 83

Editing a Hyperlink........................................................ 84

Inserting a Bookmark..................................................... 85

Creating a Table of Contents.......................................... 87

Editing a Table of Contents............................................ 89

5 Sharing and Collaborating on Documents................................................ 91

Sharing a Document.............................................................. 92

Step 1: Choose Sharers and Set Permissions................. 92

Step 2: Send an Optional Email Invitation........................ 93

Receiving a Document-Sharing Notification...................... 94

Changing a Document's Ownership................................. 95

Emailing All Viewers/Collaborators.................................. 96

Removing Sharing......................................................... 98

Other Ways to Share a Document.......................................... 99

Emailing a Document.................................................... 99

Publishing a Document on the Web.............................. 100

Collaborating on a Document................................................ 105

Collaboration and Offline Editing.................................... 106

Using Color-Coded Comments...................................... 106

Working with a Document's Revision History.......................... 109

Viewing Revisions........................................................ 109

Comparing Versions.................................................... 110

6 Introducing Spreadsheets..................................................................... 113

Spreadsheet Basics............................................................ 113

What Is a Spreadsheet?............................................... 113

What Can a Cell Contain?............................................ 114

What Makes a Good Spreadsheet Design?.................... 114

Creating Your First Google Docs Spreadsheet....................... 117

Selecting Cells and Entering Data................................. 118

Saving a Spreadsheet.................................................. 118

Creating a New Spreadsheet from a Template........................ 119

Formatting a Spreadsheet.................................................... 120

Formatting Numbers.................................................... 121

Formatting Dates and Times......................................... 122

Formatting Appearance................................................ 122

Creating Formatting Rules............................................ 125

Working with Multiple Sheets....................................... 126

Working with Data............................................................... 127

Importing Data into Google Docs................................... 127

Exporting Data from Google Docs................................. 128

Exporting as an XLS or ODS File.................................. 129

Entering Data.............................................................. 130

Clearing Data.............................................................. 133

Working with Rows and Columns.................................. 133

Sorting Data................................................................ 136

Printing and Deleting Spreadsheets....................................... 139

Printing a Spreadsheet................................................. 139

Deleting a Spreadsheet................................................ 140

7 Spreadsheets: Formulas and Charts..................................................... 141

Working with Spreadsheet Formulas..................................... 141

What Is a Formula?..................................................... 142

Creating Formulas: The Basics..................................... 142

Supercharging Your Formulas with Functions................. 147

Getting the Big Picture with Charts, Graphics, and Gadgets.... 150

Kinds of Charts........................................................... 151

Creating a Chart.......................................................... 154

Editing a Chart............................................................ 156

Putting an Image into Your Spreadsheet........................ 159

Editing an Image......................................................... 160

Google Docs Spreadsheets and Google Gadgets........... 161

Editing a Gadget......................................................... 162

8 Sharing and Collaborating on Spreadsheets........................................... 167

Sharing Spreadsheets.......................................................... 167

Publishing a Spreadsheet on the Web........................... 168

Embedding a Spreadsheet in Your Web Site or Blog...... 170

Inviting Others to Share a Spreadsheet.......................... 170

Collaborating on Spreadsheets............................................. 176

Working Simultaneously.............................................. 176

Chatting as You Work.................................................. 177

Commenting on a Spreadsheet..................................... 178

Receiving Notifications................................................. 180

Creating a Form to Gather Data............................................ 181

Creating a New Spreadsheet by Designing a Form......... 181

Creating a Form for an Existing Spreadsheet................. 184

Emailing a Form.......................................................... 184

Embedding a Form in a Web Page or Blog.................... 185

Editing a Form............................................................ 186

Editing a Form's Confirmation Message......................... 187

Analyzing Form Data................................................... 188

Disabling or Deleting a Form......................................... 189

Working with a Spreadsheet's Revision History...................... 189

9 Introducing Presentations..................................................................... 191

What's a Presentation?........................................................ 191

Why Use Google Docs for Presentations?..................... 192

Some Pointers for Designing a Presentation.................. 192

Your First Presentation........................................................ 193

Starting from Scratch................................................... 193

Naming Your Presentation............................................ 194

Getting an Existing Presentation into Google Docs......... 195

Adding a New Slide..................................................... 196

Selecting a Slide and Inserting Text.............................. 197

Saving a Presentation.................................................. 198

Giving Your Slides Pizzazz.................................................. 199

Adding Some Style with a Theme................................. 199

Giving Your Slides a Custom Background...................... 200

Formatting Text........................................................... 201

Adding Images, Shapes, and Videos............................. 204

Moving and Resizing Elements..................................... 207

Arranging Elements on a Slide...................................... 207

Revealing Elements One by One................................... 208

Deleting an Element.................................................... 209

Working with Slides............................................................. 209

Importing Slides.......................................................... 209

Copying a Slide........................................................... 210

Moving a Slide............................................................. 211

Adding Speaker Notes................................................. 211

Deleting a Slide........................................................... 211

Working with Presentations.................................................. 212

Previewing a Presentation............................................ 212

Exporting a Presentation.............................................. 213

Printing a Presentation................................................. 213

Deleting a Presentation................................................ 214

10 The Main Event: Sharing and Viewing Presentations............................... 217

Sharing a Presentation......................................................... 217

Collaborating on a Presentation............................................ 218

Giving a Live Presentation.................................................... 219

Starting the Show........................................................ 220

During the Presentation................................................ 220

Ending a Presentation.................................................. 226

Publishing a Presentation on the Web................................... 226

Making a Presentation Public....................................... 226

Embedding a Presentation in Your Web Page or Blog..... 228

Working with Revisions........................................................ 230

TOC, 1/16/09, 9780789739360
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About Steven Holzner

Steven Holzner is the award-winning author of many books. His books have sold more than two million copies and have been translated into 18 languages around the world. He's been a contributing editor at PC Magazine and has been on the faculty of MIT and Cornell University, where he got his PhD.



Nancy Holzner writes and edits tech books from her home in central New York state on topics ranging from Google Apps to WAN optimization to Zoho. She is also a novelist (mystery and urban fantasy) and has worked as a medievalist, an English teacher, and a corporate trainer. Nancy holds a PhD from Brown University.
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