Using SAP: A Guide to Beginners and End Users

Using SAP: A Guide to Beginners and End Users

Paperback SAP Press

By (author) Olaf Schulz

List price $49.19

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  • Publisher: SAP Press
  • Format: Paperback | 388 pages
  • Dimensions: 175mm x 229mm x 23mm | 726g
  • Publication date: 1 January 2012
  • Publication City/Country: Maryland
  • ISBN 10: 1592294081
  • ISBN 13: 9781592294084
  • Sales rank: 142,113

Product description

Learn to easily navigate the SAP system Work with SAP modules step-by-step Includes many examples and detailed SAP illustrations Learn how to use SAP! Do you need to understand how to use SAP software in your day-to-day work? In this book, you ll find easy-to-follow, hands-on information that helps you become familiar with SAP. You ll learn how to navigate the system and get instruction on the SAP system enriched with many examples and exercises. Whether you use this as an exercise book or as a reference tool, you ll find what you need to become more comfortable and work effectively with SAP. Highlights Logging on and off the system Navigating the system Drawing on system layout and user data Reporting Printing Automating tasks Messaging and the business workplace Handling roles and authorizations Using help functions Working with the SAP modules

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Author information

Olaf Schulz works as a freelance trainer in the SAP area for the SAP training partner, WBS. He has over 15 years of experience in IT and organization, focusing on the following aspects: planning and implementation of trainings, creation of training material, project management, CRM implementation and system support, as well as system development and network administration. In cooperation with user departments, he has analyzed their requirements and implemented them in the SAP system and launched them in the enterprise.

Table of contents

... About This Book ... 13 Part I ... The SAP Enterprise ... 19 1 ... Brief History of the SAP Enterprise ... 21 ... 1.1 ... Getting Started: From RF to SAP R/3 ... 21 ... 1.2 ... SAP from the Turn of the Millennium to the Present ... 24 2 ... How Does SAP Software Work? ... 27 ... 2.1 ... What Is "Standard Software"? ... 27 ... 2.2 ... Adapting the SAP System to an Enterprise ... 28 ... 2.3 ... What If the Standard Is Not Sufficient? ... 30 ... 2.4 ... Orientation Toward the Process ... 31 ... 2.5 ... Real Time ... 32 ... 2.6 ... Central Data--Decentralized Processing ... 32 3 ... Overview of the Most Critical SAP Products ... 35 ... 3.1 ... Complete Package: SAP Business Suite ... 35 ... 3.2 ... The Central Component: SAP ERP ... 36 ... 3.3 ... Maintaining Customer Relationships: SAP CRM ... 42 ... 3.4 ... Optimizing Supplier Relationships: SAP SRM ... 43 ... 3.5 ... The Entire Lifecycle of a Product: SAP PLM ... 44 ... 3.6 ... For all Supply Chain Elements: SAP SCM ... 45 ... 3.7 ... Industry Solutions ... 47 ... 3.8 ... Special Software for Medium-Sized Enterprises ... 48 ... 3.9 ... The Technical Basis: SAP NetWeaver ... 49 Part II ... Basic Principles of System Operation ... 53 4 ... Organizational Structures and Master Data ... 55 ... 4.1 ... Organizational Structures ... 55 ... 4.2 ... Master Data ... 62 ... 4.3 ... Try It! ... 69 5 ... Logging on to the SAP System ... 71 ... 5.1 ... SAP Logon ... 71 ... 5.2 ... Logging on for the First Time ... 75 ... 5.3 ... Logging on to the System ... 77 ... 5.4 ... The SAP User Interface ... 78 ... 5.5 ... Logging off from the SAP System ... 83 ... 5.6 ... Try It! ... 84 6 ... Navigating in the SAP System ... 87 ... 6.1 ... Overview of the Navigation Options ... 87 ... 6.2 ... Navigating via the SAP Easy Access Menu ... 89 ... 6.3 ... Navigating via Transaction Codes ... 90 ... 6.4 ... Entering Data in the SAP System ... 94 ... 6.5 ... Input Help ... 98 ... 6.6 ... Working with Sessions ... 99 ... 6.7 ... Try It! ... 102 7 ... Maintaining the System Layout and User Data ... 103 ... 7.1 ... Creating Links on the Desktop ... 103 ... 7.2 ... Maintaining Your Own User Data ... 104 ... 7.3 ... Adapting the Local Layout ... 107 ... 7.4 ... Creating Favorites ... 112 ... 7.5 ... Prepopulating Parameters for Fields ... 116 ... 7.6 ... Holding, Setting, and Deleting Data ... 120 ... 7.7 ... Try It! ... 121 8 ... Creating Evaluations and Reports ... 123 ... 8.1 ... Using Standard Reports in the SAP System ... 123 ... 8.2 ... Finding Standard Reports ... 127 ... 8.3 ... Exporting Lists to Microsoft Excel ... 129 ... 8.4 ... Using Variants ... 131 ... 8.5 ... Other Reporting Options in SAP ERP ... 133 ... 8.6 ... Try It! ... 134 9 ... Printing ... 135 ... 9.1 ... Overview of the Print Functions ... 135 ... 9.2 ... Using Spool Requests ... 137 ... 9.3 ... Changing the Default Printer ... 141 ... 9.4 ... Creating Screenshots ... 143 ... 9.5 ... Try It! ... 144 10 ... Automating Tasks ... 145 ... 10.1 ... Background Jobs ... 145 ... 10.2 ... Batch Processing (Batch Input) ... 156 ... 10.3 ... Try It! ... 162 11 ... Working with Messages and Business Workplace ... 163 ... 11.1 ... Overview of the Business Workplace ... 163 ... 11.2 ... Sending Short Messages ... 165 ... 11.3 ... SAP Business Workflow ... 168 ... 11.4 ... Folders ... 169 ... 11.5 ... Office Organization ... 170 ... 11.6 ... Try It! ... 172 12 ... Using Help Functions ... 173 ... 12.1 ... Field Helps and Search Windows ... 173 ... 12.2 ... The Help Menu ... 176 ... 12.3 ... Customizing the Help ... 181 ... 12.4 ... Try It! ... 182 13 ... The Role and Authorization Concept ... 185 ... 13.1 ... Authorizations ... 185 ... 13.2 ... Roles ... 186 ... 13.3 ... Try It! ... 189 Part III ... The Most Critical SAP Components ... 191 14 ... Materials Management ... 193 ... 14.1 ... Materials Management Task Areas ... 193 ... 14.2 ... Organizational Structures ... 197 ... 14.3 ... Master Data ... 198 ... 14.4 ... Purchase Order ... 210 ... 14.5 ... Inventory Management ... 212 ... 14.6 ... Invoice Verification ... 216 ... 14.7 ... Evaluations ... 220 15 ... Sales and Distribution ... 221 ... 15.1 ... Sales and Distribution Task Areas ... 221 ... 15.2 ... Organizational Structures ... 224 ... 15.3 ... Master Data ... 225 ... 15.4 ... Sales Order Processing ... 231 ... 15.5 ... Availability Check ... 236 ... 15.6 ... Complaint Processing (Returns) ... 238 ... 15.7 ... Evaluations ... 240 16 ... Financial Accounting ... 243 ... 16.1 ... Financial Accounting Tasks ... 243 ... 16.2 ... Organizational Structures in Financial Accounting ... 247 ... 16.3 ... General Ledger Accounting ... 248 ... 16.4 ... Accounts Payable Accounting ... 252 ... 16.5 ... Accounts Receivable Accounting ... 264 ... 16.6 ... Evaluations ... 270 17 ... Controlling ... 273 ... 17.1 ... Task Areas in Controlling ... 273 ... 17.2 ... Organizational Structures ... 278 ... 17.3 ... Overhead Cost Controlling ... 279 ... 17.4 ... Product Cost Controlling ... 285 ... 17.5 ... Profitability Analysis ... 289 18 ... Human Resources ... 295 ... 18.1 ... Tasks in SAP Human Resources ... 295 ... 18.2 ... Organizational Management ... 297 ... 18.3 ... Recruitment ... 300 ... 18.4 ... Personnel Administration ... 303 ... 18.5 ... Talent Management ... 308 ... 18.6 ... Time Management ... 309 ... 18.7 ... Payroll ... 311 ... 18.8 ... Standard Reporting ... 314 19 ... Case Study ... 317 ... 19.1 ... The Sample Business ... 318 ... 19.2 ... The Enterprise Structure ... 319 ... 19.3 ... Creating Material Master Records ... 320 ... 19.4 ... Creating Vendor Master Records ... 321 ... 19.5 ... Creating Purchasing Info Records ... 322 ... 19.6 ... Creating a Purchase Order ... 324 ... 19.7 ... Receiving Goods ... 325 ... 19.8 ... Verifying an Invoice ... 327 ... 19.9 ... Displaying Open Items (Optional) ... 328 ... 19.10 ... Posting Outgoing Payments ... 329 ... 19.11 ... Creating a Customer Master ... 331 ... 19.12 ... Add Sales Data to the Material Master Record ... 332 ... 19.13 ... Creating Conditions ... 333 ... 19.14 ... Creating a Standard Order ... 333 ... 19.15 ... Delivering and Issuing Goods ... 335 ... 19.16 ... Creating an Invoice ... 336 ... 19.17 ... Posting Incoming Payments ... 337 ... 19.18 ... Creating a Profitability Report (Optional) ... 339 ... 19.19 ... Creating a Telephone Directory (Optional) ... 340 Part IV ... Appendix ... 341 A ... Abbreviations ... 343 B ... Glossary ... 347 C ... Menu Paths and Transaction Codes ... 357 ... ... General ... 357 ... ... Materials Management ... 357 ... ... Sales and Distribution ... 359 ... ... Financial Accounting ... 361 ... ... Controlling ... 363 ... ... Human Resources ... 365 D ... Buttons, Key Combinations, and Function Keys ... 369 ... ... Key Combinations ... 369 ... ... Function Keys ... 370 ... ... Buttons ... 370 E ... Bibliography ... 375 ... Index ... 377